The frustration of losing work to a computer crash is possibly one of the most disheartening feelings a professional can get hit with. Luckily technology has advanced in a way that has lessened the chance of losing work. Microsoft Word, Excel, and Powerpoint, for example, allow you to both repair your documents and spreadsheets as well as automatically take backups of your un-saved documents. Let’s review the feature as well as where you can find your lost work after a crash!
Update: If you’re running an older version of Office, check out our article on using the Auto Recover feature in Office 2010.
Recover Office Documents
Microsoft Word is one of the most widely used programs within Office. So whether you’re a professional who needs their work back or a student desperately trying to recover their 10-page paper, it’s a lot easier to recover files with the last several versions of Microsoft Office.
Recover a Word Doc
Open Word, Go to File > Open and Click the Recover Unsaved Documents button.
This should have your document in a folder ready to open. Typically with the newer versions of Word, when you restart from a crash the office program will actually ask you if you want to open unsaved documents.
Recovering Excel Workbooks and PowerPoint Presentations
The great thing about the current version of Microsoft Office is that the options are all very similar with slight differences for certain features and aspects, but recovering a document is the same process no matter what program you use. So whether you’re in Word, Excel, or PowerPoint the steps are the same, the names of the documents are different. In Excel, it’s a Workbook and in PowerPoint, it’s a presentation.
Although enabled by default, I recommend everyone confirm AutoRecover is enabled and creating backups so you don’t have to take any extreme measures to recover your unsaved files in case of a computer crash or unexpected restart. To do this go to File > Options > Save and make sure that you check the box next to where it says Save AutoRecover information every 10 minutes. The default setting here is 10 minutes, however, feel free to change this to whatever you personally prefer. For me, 5 minutes is good enough to ensure that my files will be there after a crash.