Since there is a new version of Office just around the corner, we thought we’d start covering Outlook 2016, from the basics, like setting up an account, to more in-depth situations like setting up rules.
Today, we are going to take on an easier, but an essential part of Outlook 2016, which requires you to set up you Gmail or one of Microsoft’s large array of accounts, from @Outlook, @Live, or even @Hotmail accounts, too. We’ll also take a look at how to set up your Gmail with Two-Factor Authentication enabled.
Set Up Gmail in Outlook 2016
Adding your email account is relatively easy, as it has been in recent versions of Microsoft Office. For most free accounts like Yahoo or Gmail, you just need to enter your name, email address, and password. Outlook will automatically configure most of the accounts, except in rare instances where you’ll need to manually configure the settings.
Click on the File tab on the Ribbon and then select Add Account.
Enter your name, email address, and password twice and click Next.
Then wait while your account credentials are verified. You might need to type in your password for a second time, if so, just make sure to check the box for it to remember your credentials.
Google Accounts with Two-Factor Authentication
If you have Two-Factor Authentication enabled with your Google account, which we highly recommend that you do, you’ll need to create an app-specific password to add your account, and enter it instead of your normal mail password.
To create an app-specific password, go to Google App Passwords and log in if you aren’t already. Then from the drop-down menus select Mails > Windows Computer and then click Generate.
Then a 16 character password will be generated for you.
Back in Outlook, type in the generated character passcode and definitely make sure to check the option to save it to your password list.
After you have your email set up in Outlook, make sure to start testing out some of the new features. One we recently covered that you should check out is: Using Modern Attachments in Outlook 2016 Preview.