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Outlook: Make Your Signature Display when Replying or Forwarding Emails

After you’ve created your email Signature in Outlook, you might notice it isn’t showing up when replying or forwarding messages. Here’s how to make sure it always automatically displays.

Outlook 2010

Open Outlook 2010 and go to File >> Options.


Outlook Options comes up. Click Mail >> Signatures.
Mail Options

Here I’ve already created my Groovy signature. Select the signature you want to use for New Messages, Replies and Forwards. Click OK.

Outlook 2007

In Outlook 2007, click Tools >> Options.

outlook 2007

The Options window comes up. Click the Mail Format tab then Signatures.

2007 mail options

Now just like in Outlook 2010, set Replies / Forwards to the signature you want to use.

2007 signature

You can also use multiple email signatures in case you want to use a different one when you reply or forward messages.

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16 Responses to Outlook: Make Your Signature Display when Replying or Forwarding Emails

  1. Pratik June 19, 2012 at 8:14 am #


    • wschloss May 19, 2015 at 7:12 am #

      Hi, the above works for me in Outlook 2010, but not when replying to email from a Craigslist web link. Any way to get that working? It’s kinda annoying to always have to select Insert, Signature, scroll, etc. Thanks for your help.

      Windows 7, Office 2010 64 bit,Office 2010 32 bit, completely up-to-date

      Example link

      reply by email:
      [email protected]

    • Pat December 5, 2016 at 8:20 am #

      I have done as you suggested above but all my signatures are getting the same reply etc

      Christmas message Pat forward comes as Pat and should be Christmas message.
      I have 4 emails Christmas message Pat, Pat, Geoff, and when I alter one they all come up the same!!

  2. Anh Nguyen Tuan August 2, 2012 at 11:26 pm #

    Nice post. Thanks a lot!

  3. Art February 28, 2013 at 9:43 am #

    Thank you very much for making this!

  4. Brian Burgess March 3, 2013 at 4:06 pm #

    @Art thanks a lot! Glad to help!

  5. melissa January 22, 2014 at 10:24 am #

    I was so frustrated but it’s working now!! Thank you!!

  6. Rahul May 24, 2015 at 11:19 pm #

    Thanks…It was easy, but Hidden from the eyes. 🙂

  7. pawan September 9, 2015 at 12:26 pm #

    Thanks for the help but i cant see the company logo under the signature while replying whereas when i write a new message i can see that.

  8. Harshvardhan February 9, 2016 at 9:01 pm #

    Thanks a lot. Good work . Keep it up.

  9. John February 28, 2016 at 4:14 pm #

    Great simple explanations thanks Brian

    I have a slight variation you may be able to suggest s solution please.

    Have 5 different email signatures belonging to 5 different email accounts.
    and one of these accounts is the default.

    In the signature settings, I change the New and Replies/forward to match the account but it keeps changing back to the default email account.

    So when I go to reply to an email, I have to change the setting manually to ensure I send out c=vis the correct account.
    Strangely through, when I create a new email and select the From: drop-down list, I can select the correct email signature which then appears in the body of that new email

    Is there a fix for this? (All patches and updates Office 2010 are installed).

    On a related matter, When working offline, If I decide to edit a message in the outbox, then send again, the message does not go out through SMTP. To send, I have to move the message to the Draft Folder, then Send, then select send/receive to leave my outlook.

  10. Saurabh pratap mishra April 21, 2016 at 3:32 am #

    thank you buddy

  11. ABUSHAHANA May 21, 2016 at 3:43 am #

    Good Job, Well done.

  12. Peter R June 6, 2016 at 12:08 am #

    Thanks Done.

  13. Sharal November 28, 2016 at 3:13 pm #

    For some reason, the directions posted are not working for me with Outlook 2013. When I’m composing a note, no problem, but when I reply or forward, my nice signature with its logo turns to plain text. What could be causing this to happen.

    Please help…

  14. Dick Parrish February 3, 2017 at 7:21 am #

    Using Outlook 2016, on Windows 10. When I reply to an email, the “Signature” option is missing. Is there any way to add that option to the toolbar? I’m used to the older versions of Outlook, but this new version is a steep learning curve.

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