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Outlook: Make Your Signature Display when Replying or Forwarding Emails

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After you’ve created your email Signature in Outlook, here is how to make sure it always shows up even in replies and forwards.

After you’ve created your email Signature in Outlook, you might notice it isn’t showing up when replying or forwarding messages. Here’s how to make sure it always automatically displays.

Make Email Signature Display When Replying or Forwarding

Outlook 2010

To set this up in Outlook 2010, you need to open the program and head to File > Options.

outlook2010

Next, when the Outlook Options window comes up click Mail > Signatures.
Mail Options

Here I’ve already created my signature. But if you have multiple signatures for different accounts, select the signature you want to use for New Messages, Replies and Forwards. Click OK.
signature

Outlook 2007

Of course, since the big Microsoft Office design change, things are a bit different in Outlook 2007. To get started, launch the program and head to Tools > Options.

outlook 2007

Then when the “Options” window comes up, click the “Mail Format” tab and then Signatures.

2007 mail options

Now, just like in Outlook 2010, you can set your replies or forwards to display the email signature you want to use. You can also use multiple email signatures in case you want to use a different one when you reply or forward messages.

2007 signature

That’s all there is to it. Now you will know for sure that the proper email signature you are using is still displaying on each message. Keep in mind that this might annoy some users. However, think of how tedious it is to scroll through a long email chain just to get the contact info for a particular person.


16 Comments

16 Comments

  1. Pratik  

    Thanks…

    • wschloss  

      Hi, the above works for me in Outlook 2010, but not when replying to email from a Craigslist web link. Any way to get that working? It’s kinda annoying to always have to select Insert, Signature, scroll, etc. Thanks for your help.

      Windows 7, Office 2010 64 bit,Office 2010 32 bit, completely up-to-date

      Example link http://newyork.craigslist.org/fct/acc/5031139864.html

      reply by email:
      vfsjt-5031139864@job.craigslist.org
      vfsjt-5031139864%40job.craigslist.org

    • Pat  

      I have done as you suggested above but all my signatures are getting the same reply etc

      Christmas message Pat forward comes as Pat and should be Christmas message.
      I have 4 emails Christmas message Pat, Pat, Geoff, and when I alter one they all come up the same!!

  2. Nice post. Thanks a lot!

  3. Art  

    Thank you very much for making this!

  4. @Art thanks a lot! Glad to help!

  5. melissa  

    I was so frustrated but it’s working now!! Thank you!!

  6. Rahul  

    Thanks…It was easy, but Hidden from the eyes. :)

  7. pawan  

    Thanks for the help but i cant see the company logo under the signature while replying whereas when i write a new message i can see that.

  8. Harshvardhan  

    Thanks a lot. Good work . Keep it up.

  9. John  

    Great simple explanations thanks Brian

    I have a slight variation you may be able to suggest s solution please.

    Have 5 different email signatures belonging to 5 different email accounts.
    and one of these accounts is the default.

    In the signature settings, I change the New and Replies/forward to match the account but it keeps changing back to the default email account.

    So when I go to reply to an email, I have to change the setting manually to ensure I send out c=vis the correct account.
    Strangely through, when I create a new email and select the From: drop-down list, I can select the correct email signature which then appears in the body of that new email

    Is there a fix for this? (All patches and updates Office 2010 are installed).

    On a related matter, When working offline, If I decide to edit a message in the outbox, then send again, the message does not go out through SMTP. To send, I have to move the message to the Draft Folder, then Send, then select send/receive to leave my outlook.

  10. Saurabh pratap mishra  

    thank you buddy

  11. ABUSHAHANA  

    Good Job, Well done.

  12. Peter R  

    Thanks Done.

  13. Sharal  

    For some reason, the directions posted are not working for me with Outlook 2013. When I’m composing a note, no problem, but when I reply or forward, my nice signature with its logo turns to plain text. What could be causing this to happen.

    Please help…

  14. Dick Parrish  

    Using Outlook 2016, on Windows 10. When I reply to an email, the “Signature” option is missing. Is there any way to add that option to the toolbar? I’m used to the older versions of Outlook, but this new version is a steep learning curve.

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