How-To

How to View Multiple Pages in a Microsoft Word Document

When you have a Word document with many pages, you might want to see more than one page at a time. Maybe you have a lengthy report with charts and graphs or perhaps you have an essay with images and other visuals that you want to glance through.

One on hand, Word on Windows lets see two pages at once using the side-to-side view. However, this feature doesn’t currently exist for Mac users. On the other hand, maybe you want to see more than two pages at a time.

The solution to both? Multiple page view. While the feature does have a limitation on Mac, it is available for macOS in addition to Windows. And with it, you can see and scroll through many pages at once, here’s how it works.

How to Enable Multiple Pages in Word

You can turn on the multiple page view in Microsoft Word the same way on both Windows and Mac.

  1. Open your document and make sure you’re using the Print Layout view. Although you will see the Multiple Pages button in other views like Outline and Draft, the button does nothing.
  2. Click the View tab and click Print Layout on the left side of the ribbon. Alternatively, you can click the Print Layout button if you have View Shortcuts enabled in your Status Bar.
  3. Remain on the View tab, go to the Zoom section of the ribbon, and click Multiple Pages.

View, Print Layout, Multiple Pages in Word

Your document will instantly change to display more than one page at a time. You’ll see them in a grid-like format. You can then continue to work on your document while in this view.

Multiple Pages in Word

How to Set the Number of Pages to Display

On both Windows and Mac, the number of pages that display in each row will automatically adjust as you resize the Word application window. For instance, you may see two pages in each row but if you enter into full screen view for Word, you may then see four pages in each row (depending on your monitor size).

In addition, Word on Windows lets you select the number of pages you want to display in each row yourself. So if you prefer to see only two pages no matter how large the application window, it’s doable.

  1. With your document in multiple page view using the steps above, head back to the View tab.
  2. Click the Zoom button in the ribbon.
  3. On the top right of the pop-up window, select Many Pages.
  4. Click the button below Many Pages and choose how you want the grid of pages to display. You’ll see how this will look in the Preview area of that pop-up, so you can readjust the grid if needed. Be aware that the preview uses the number of pages in your current document.
  5. Hit OK when you finish.

Set the Number of Multiple Pages

Your document will then adjust to the number of pages you set for each row. Keep in mind that if you select, say, four pages per row and you shrink the size of your Word window, you may see less than four.

Unfortunately, you do not currently have this same option in Word on Mac using the Zoom button or any other. This is the previously mentioned limitation. What you can do; however, is set the view to two pages. Go to View > Zoom in the menu bar and select Two Pages in the pop-out menu.

View, Zoom, Two Pages in Word on Mac

Exit Multiple Page View in Word

If you prefer to revert to seeing just one page at a time, it’s a simple button-click. On the View tab, click One Page in the Zoom section of the ribbon.

One Page Button

You can then use the Zoom or 100% button in the ribbon or the Zoom slider in the Status Bar if needed.

It’s All About Your Desired View

There are plenty of times and types of documents where a view of multiple pages in Word can be beneficial. In addition to our examples of a report or essay, you might create a brochure, newsletter, portfolio, or set of greeting cards where you’ll appreciate seeing multiple pages at once.

For other helpful Microsoft Word tutorials, take a look at how to rearrange pages or how to combine document revisions.

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