How-To

How to Print a List of Comments in Microsoft Word 2016

Here’s how to export a summary of comments from a Word document for easy reviewing.

If you’re anything like me (read: an obsessed writer), you spend hours crafting the perfect words. The minute you’re done, you contact everybody you know and ask for feedback. If you use Word, Microsoft makes it easy for people to share their thoughts on certain passages through the Comments feature.

Let’s say you’ve got a document that’s hundreds of pages long. There are various comments spread throughout that you’d like to look over on paper. Sadly, when you try printing out your document, the comments don’t display properly. Don’t you wish you could just print out the comments themselves? Actually, you can, and it’s super easy to do.

  1. First, open your document. The comments should show up immediately. If they don’t, click on the Review tab. Select Simple Markup if you only want to see the comments or All Markup if you want to see what the comments are referencing. No Markup hides the comments and any revisions you’ve made to your document. Original is pretty much the same thing as No Markup.
     

    show all markupUnless you only want to print comments from one person, make sure you have All Reviewers selected under Show Markup > Specific People.

    show markup from specific people

  2. With that info out of the way, it’s time to start printing! Take your mouse and click on the File tab.ms word file menu
  3. Once you’ve done that, select Print.ms word print comments
  4. Under Settings click on Print All Pages and List of Markup. Note that once you do this, your print preview won’t update. But when you print it, it will produce a list of markup instead of the document.microsoft word 2016 comment summary
  5. Now click Print. You’re done!

export comments in word document

One last thing: If you have a bunch of tracked changes on your document as well as comments, those will be included in your list of markup.

ms word print only comments?

If you’d rather only see comments, go to the Review pane and click Show Markup and deselect everything but Comments before you print.

microsoft word print comments only no track changes

Article by: Megan Scussel, groovyPost contributor.


3 Comments

3 Comments

  1. Michael Edwards  

    The more I read about Microsoft the more I find my knowledge was not as great as I thought. This is a good tip if I ever need it. Thank you.

  2. Pritesh  

    Agree with Michael – there is always something new to learn on Word – shortcuts such as this one are especially very useful.

  3. David DeWalt  

    Is there a way to print the reviewers name, edit and comments just what it is in the reviewer pane? It only prints the initials of the person who commented and no initials for the edits.

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