How to Print a List of Comments in Microsoft Word 2016
Here’s how to export a summary of comments from a Word document for easy reviewing.
If you’re anything like me (read: an obsessed writer), you spend hours crafting the perfect words. The minute you’re done, you contact everybody you know and ask for feedback. If you use Word, Microsoft makes it easy for people to share their thoughts on certain passages through the Comments feature.
Let’s say you’ve got a document that’s hundreds of pages long. There are various comments spread throughout that you’d like to look over on paper. Sadly, when you try printing out your document, the comments don’t display properly. Don’t you wish you could print out the comments themselves? Actually, you can, and it’s super easy to do.
Print a List of Comments with Word 2016
- First, open your document. The comments should show up immediately. If they don’t, click on the Review tab. Select Simple Markup if you only want to see the comments or All Markup if you want to see what the comments are referencing. No Markup hides the comments and any revisions you’ve made to your document. Original is pretty much the same thing as No Markup.
Unless you only want to print comments from one person, make sure you have All Reviewers selected under Show Markup > Specific People.
- With that info out of the way, it’s time to start printing. Take your mouse and click on the File tab.
- Once you’ve done that, select Print.
- Under Settings click on Print All Pages and List of Markup. Note that once you do this, your print preview won’t update. But when you print it, it will produce a list of markup instead of the document.
- Now click Print. You’re done!
One last thing: If you have a bunch of tracked changes on your document and comments, those will be included in your list of markup.
If you’d rather only see comments, go to the Review pane and click Show Markup and deselect everything but Comments before you print.
Article by: Megan Scussel, groovyPost contributor.
The more I read about Microsoft the more I find my knowledge was not as great as I thought. This is a good tip if I ever need it. Thank you.
Agree with Michael – there is always something new to learn on Word – shortcuts such as this one are especially very useful.
Is there a way to print the reviewers name, edit and comments just what it is in the reviewer pane? It only prints the initials of the person who commented and no initials for the edits.
Thanks so much for this information! I was not able to figure out how to print the comments on my own.
What about if you don’t what ti print the comments but want them into an electronic copy?
use print to PDF function
Thanks Megan for awesome tip!
Your method for printing only the comments does not work. I did everything you said, but still get pages withe text plus comments. What could I be doing wrong? Is Windows 11 to blame?
Is there a way to print all Mark ups without the comments in office pro 21