Getting the basics out of the way — here’s a look at how you add Gmail or other web-based email accounts to Outlook.
Since there is a new version of Office just around the corner, we thought we’d start covering Outlook, from the basics, like setting up an account, to more in-depth situations like setting up rules.
Today, we are going to take on an easier but essential part of Outlook, which requires you to set up your Gmail or one of Microsoft’s broad array of accounts, from @Outlook, @Live, or even @Hotmail accounts, too. We’ll also take a look at how to set up your Gmail with Two-Factor Authentication enabled.
Set Up Gmail in Outlook
Adding your email account is relatively easy, as it has been in recent versions of Microsoft 365 (formerly O365). For most free accounts like Yahoo or Gmail, you need to enter your name, email address, and password. Outlook will automatically configure most accounts, except in rare instances where you’ll need to configure the settings manually.
Click on the File tab on the Ribbon and then select Add Account.
Enter your name, email address, and password twice and click Next.
Then wait while your account credentials are verified. You might need to type in your password for a second time; if so, make sure to check the box for it to remember your credentials.
Google Accounts with Two-Factor Authentication
If you have Two-Factor Authentication enabled with your Google account, which we highly recommend that you do, you’ll need to create an app-specific password to add your account and enter it instead of your regular mail password.
To create an app-specific password, go to Google App Passwords and login if you aren’t already. Then from the drop-down menus, select Mails > Windows Computer and then click Generate.
Then a 16 character password will be generated for you.
Back in Outlook, type in the generated character passcode and definitely make sure to check the option to save it to your password list.
After you have your email set up in Outlook, make sure to start testing out some of the new features. One we recently covered that you should check out is: Using Modern Attachments in Outlook 2016 Preview.