Adding a signature in the desktop version of Outlook hasn’t changed much over the past few versions. But, if you’re new to Outlook 2016, here’s how it’s done.
You can personalize your emails with a signature that provides essential contact information that recipients can use to engage with you. Think of it as a way of attaching a business card to every new message or reply you send. You can also have multiple signatures for different accounts. Using Outlook in Office 2016 or the Microsoft 365 suite, we will show you how to set one up.
Types of Information to Include in Your Signature
- Social media handle, i.e., Twitter, Facebook, Instagram
- Link to your website or blog
- Telephone number or alternate email address
Create a Signature in Outlook 2016
First, launch Outlook 2016 then select File > Options.
Next, select the Mail tab and then Signatures.
Select New and type in a name for the signature you’re creating.
Enter the information you would like to include with your email signature. There are plenty of formatting options there, i.e. adding links, changing fonts, adding an image.
Each time you compose a new email or reply, it will automatically add your signature.
You can also choose your signature on the fly depending on the person you’re emailing. Just select the Message tab then click Signature from the Include group.
The process hasn’t changed much through the different iterations of Outlook over the past few years. But, if you’re new to Outlook 2016, now you’ll know how to create a quality signature, which is of particular importance in business.
If you’re running an older version of Outlook, check out one of our tutorials below for adding a signature to your version.
Or if you’re using the web version, here’s how to create a signature in Outlook.com (and yes, there are too many versions of Outlook.)