How-To

Instantly Declutter Your Inbox with Search Folders in Outlook 2016

Search folders in Outlook 2016 are a powerful way to quickly sort the signal from the noise in your inbox.

How out of control is your inbox in Outlook 2016? If finding emails feels like searching for a needle in a digital haystack, then Search Folders may be just the thing you need. Instead of painstakingly reviewing, sorting, and organizing emails into folders, Search Folders lets you instantly pull up emails that meet certain criteria. This is a major timesaver, especially if your inbox is a veritable firehose of incoming emails.  While you may still want to tag and organize your emails in greater detail, Search Folders help you quickly narrow down the emails that deserve your immediate attention.

Creating Search Folders and Custom Search Folders in Outlook 2016

The beauty of search folders in Outlook is that you will be able to see the exact emails that you need without having to dig through your ballooning inbox. In Outlook 2016 it is easy to create new search folders:

1. Go to the Folder tab in the ribbon and select New Search Folder.

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2. The New Search Folder dialog box will open up. It gives you a number of different options to create Search Folders.

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3. If you like to have things more customized to your needs, then all you need to do is scroll down in the New Search Folder dialog box to where it says Create a custom Search Folder.

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4. When you select Create a custom Search Folder, you will see some text appear below it that says To specify criteria, click Choose. Just click on the button that says Choose…

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5. Another dialog box will open, click on the button that says Criteria… This is where you will specify the criteria for your custom Search Folder.

how-to-use-search-folders-microsoft-outlook-056. Now you get to choose what Criteria you need your custom folder to have. You can create folders for specific people, subject titles, emails with attachments, and many more options.

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Search folders in Outlook 2016 make your email and inboxes more manageable. You won’t have to dig through months’ worth of emails to find one single message.

How do you tame your Outlook inbox? Share your tips in the comments below.


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