Set an Outlook Meeting to Notify the Team You’re On Vacation

When you go on vacation, usually people use the Out of Office Assistant in Outlook. But here’s a unique way to use the meeting feature to let your team know you’ll be out.

Outlook 2013 can easily be used to notify your coworkers that you’re going on that long-awaited vacation, making sure that they won’t be bothering you all the time. Here’s how to do it.

Outlook Vacation Mode

You deserve it, you’ve dreamed of it, but now that your vacation is almost here, how do you make sure that you don’t have to tell each and every coworker that you’re on vacation when they call you to ask you about something and you’re on the beach?

Well, here’s a unique way of doing it. Instead of using the Calendar Meeting feature to schedule another long boring meeting, use it to let them know you’re going to the beach. Here I’m using Outlook 2013, but the principle is similar in earlier versions. Click Calendar at the bottom left side of the Outlook 2013 window.

outlook 2013 calendar view

Now, click the date when your vacation starts, then hold the Shift key on your keyboard and use the cursor keys to select the days during which you’ll be soaking up the sun while others will be working. Once you’ve selected said days, right-click anywhere on your selected area. Then in the menu, click New Appointment.

outlook 2013 calendar select vacation appointment

Then make sure you set the interval as free, that the event is an All Day Event, and that you post an accurate description. Also, make sure there is No Reminder set — you don’t want to be the one disturbing your own vacation. Check out the screenshot below for details on where all of the settings are.

outlook 2013 calendar select vacation appointment settings

Now click “Invite Attendees” and make sure you include the email addresses of everyone in your organization that needs to know about your absence.

outlook 2013 calendar select vacation appointment invite

When you’re done, all you need to do is hit Send. That’s it! You should have a much more peaceful vacation now. Also, you might want to enable the Out of Office feature to let other folks outside the company you’re away.

Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *


To Top