Being able to find your Microsoft Outlook PST file is important, especially when you want to backup your email archive or move it to another computer. Here’s how to find it.
Every year when the calendar flips to January, I like to create a new Outlook PST file and move all my email into it. I then compress the new PST file and burn it to DVD for archival purposes. It’s probably a mental thing but I just really like starting the year off with a beautiful, clean Email Inbox. Granted it doesn’t last very long (staying clean that is) but, it’s my once a year “new years cleaning” so to speak. :)
When I explained my new years “process” to a co-worker she asked said:
Hey that’s great but, how do I find my PST file after I create it and archive all my email?
Of course, I told her to do a search on groovyPost.com for the answer, and that’s when it hit me that we’ve not yet written that article!!!
So, although it’s a little late (sorry Gloria), here’s the groovy step-by-step for locating your Outlook PST file!
Find Your PST Files: Method For Default Outlook Installations
1. Click the Start Menu icon and in the search box Type in: %appdata%\Microsoft\Outlook
Press Enter to continue.
2. In the list you will see your PST file, depending on your email setup the name can be different, but by default, it will be called Outlook.pst
There it is! That was easy but wait – what if your PST file wasn’t there? Hmm… Well, sometimes users might find that their PST files are not in the default location. Here’s what to do if that is the case.
How To Find Outlook PST Files Not In The Default Location
1. In Outlook, located right underneath All Mail Items Right-Click Personal Folders. On the context menu that appears Click Properties for “Personal Folders.”
2. In the Outlook Today Properties window, Click Advanced. In the pop-up, you’ll find the location of your PST files. Copy the location and Paste it in explorer, or just browse to get them.
I hope this has been helpful in aiding you to find the Microsoft Outlook PST file location. Now that you’ve found the place be sure to backup often! You can also use this new groovy knowledge to repair a corrupted Outlook PST file should it ever come to that… <ouch>