How-To

How to Copy Text from Images in Microsoft OneNote

Need to copy the text from image notes in Microsoft OneNote? Here’s how to do it.

It’s entirely possible to extract the text from images you’ve saved in Microsoft OneNote. Thanks to Optical Character Recognition (OCR) support, you can copy text from images in a single click. You can also use OCR to copy text from page printouts you’ve inserted, such as PDF documents.

OCR works well in OneNote, but the quality of the conversion will depend on the quality of the source image or file printout you use. If you want to use OCR to copy text from images in OneNote, here’s how.

Copying Text from Single Images in OneNote

It’s an easy process to copy text from a single image saved in your OneNote notes but you’ll need the desktop version of OneNote to do this, rather than the Windows 10 UWP app for OneNote. Unfortunately, the OneNote UWP app has fewer features, lacking the ability to convert images to text.

You can download the desktop version of OneNote for free, or use the web version of OneNote to convert your images instead.

If you’re using the desktop version of OneNote, open the section of your notebook that contains an image. To copy the text from the image, right-click the image, then click the Copy Text from Picture option.

Copying text from images in Microsoft OneNote

The text from your image will save to your clipboard. You can paste this into your OneNote notebook or elsewhere.

To paste the contents in OneNote, right-click and select one of the paste options, or press Ctrl + V on your keyboard.

Extracted text from an image in OneNote

Copying Text from File Printouts in OneNote

It’s possible to insert the contents of other files, like PDF files, into OneNote notebooks as file printouts. The pages from these inserted files appear as images that cannot be edited directly.

One way to get around this problem is to insert a file printout, then convert the inserted images to text. This assumes that your file printouts contain legible text that can be converted using OCR.

First, you’ll need to open your OneNote document and insert a file printout. Open OneNote and, in the ribbon bar, press Insert > File Printout.

Adding a file printout in OneNote

Select the file to insert, such as a PDF file, then press Insert to insert the pages of the file as images in your OneNote notebook.

Inserting a file printout in OneNote

After a few moments, OneNote will insert the pages into your document. Once the pages are inserted, you can choose to copy the text from a single page or from all of the pages at once.

To do this, right-click on your chosen image and press the Copy text from this page of the printout option. If you want to copy the text from all of the images, right-click any of the images, then choose Copy text from all the pages of the printout instead.

Copying text from a page printout in OneNote

The text from your images will be saved to your clipboard. You can paste this in OneNote directly by right-clicking inside your notebook and clicking on a paste option.

You can also paste by pressing Ctrl + V on your keyboard.

Text copied from a file printout image in OneNote

Advanced OneNote Notetaking

OneNote is a great tool for converting images to text, but there are alternatives. You can use the Microsoft Office Lens Mobile Scanner app to convert your images or use a web service like Google Docs instead.

If you’re just getting started with Microsoft OneNote, don’t be afraid to try adding different types of notes to your notebooks. Alongside text and images, consider recording audio and video notes in OneNote instead.


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