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How To Limit Hours a Printer Can Be Used

If you have a color laser printer or one where the ink costs a lot to refill, you can limit the hours when users can access it. Limiting hours it can be accessed ensures an employee doesn’t come in after hours to print their person stuff. This helps with maintenance and saves your organization time and money.

In Windows 7 and  Windows 8, click the Start menu and select Devices and Printers.

Start Menu

All of your devices and printers are displayed. Right click on a printer and select Printer Properties.

Printer Properties

Then click the Advanced tab. Select Available From and put in only the hours you want it to be used from. Then click OK.

Available From

When a user tries to print when the printer is not available, they’ll see a message that it’s not available.

Printer Not Available Message

People on your network will undoubtedly try to print after hours. Click Display Print Queue, then cancel the jobs they try to print.

Print Queue

Depending on your network situation, managing the Print Queue might become a tedious task. The CEO or other department heads might want to have their documents print right away or after hours. Just remind them you’re doing the company a favor by limiting the hours an expensive printer is available.

This comes in handy on a home network too. You’ll be able to monitor what other users are printing and cancel the jobs if needed.

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2 Responses to How To Limit Hours a Printer Can Be Used

  1. Sabina Cao June 13, 2012 at 10:21 am #

    Wow, you have some great little tips here I didn’t know about. Great article, even without a lot of the pictures!

    • Brian Burgess June 13, 2012 at 12:03 pm #

      Thanks Sabina Cao — We try to bring in depth how to articles as well as cool features and other cool nuggets we find in Windows and Apple products. 🙂

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