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How-To Save MS Office 2007 documents as a PDF or XPS

Microsoft Office 2007 :: groovyPost Shortly after upgrading to Microsoft Office 2007 I ran across this nice FREE add-on from Microsoft which allows you to save your documents in the Adobe PDF or Microsoft XPS format using all eight Microsoft Office 2007 applications.  I use the feature almost daily so I’m sure all you groovyReaders will appreciate the find!


1.   Download and Install the FREE PDF Add-In2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS

2.   Click the Office Button in Word, Excel, Powerpoint etc…, Hover mouse over Save As, Click PDF or XPS

Save Word, Excel or Powerpoint Documents as a PDF or XPS


Fill out the PDF or XPS options and your Done!


Here’s the Write-Up from MIcrosoft on the PDF/XPS Add-in / Plug-in:

This download allows you to export and save to the PDF and XPS formats in eight 2007 Microsoft Office programs. It also allows you to send as e-mail attachment in the PDF and XPS formats in a subset of these programs. Specific features vary by program.
This Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs supplements and is subject to the license terms for the 2007 Microsoft Office system software. You may not use this supplement if you do not have a license for the software.


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4 Responses to How-To Save MS Office 2007 documents as a PDF or XPS

  1. Bruno Dik June 16, 2010 at 2:47 pm #

    Why use the XPS extentions instead of word (DOC) or DOCX not prefered many people not up to speed with 2007 versions
    What has happened to RTF could not find it
    Regards Bruno

    • MrGroove June 17, 2010 at 12:35 pm #

      @Bruno – That’s odd. I just opened up Word 2010 and Word 2007 and both allowed me to save a file as RTF (Rich Text Format). In regards to saving something as .XPS vs. DOC or DOCX, it’s the same reason people save things as .PDF

      #1 – XPS is Microsoft’s version of PDF.
      #2 – It allows you to save and share a document with people who might not have Word installed.
      #3 – It allows you to share documents with people however they cannot change the document. Perhaps you want to send a contract to someone or a Bid for a job or???? Saving it as a .XPS they won’t be able to modify (normally).

      Like I said, it was supposed to be the PDF killer but it never really took off. In the past Microsoft was releasing all their documentation and White Papers in .PDF AND .XPS form however recently I’ve noticed they seldom use .XPS anymore on their websites.

    • BD March 19, 2012 at 3:07 pm #

      Thanks for that, I realize that in the first instance it does not show but when you go further to where you save up comes all the choices.
      I have not Used XPS but is it readable by different OS’s
      Regards Bruno.

  2. akhand June 10, 2014 at 2:51 am #

    when i apply and open microsoft account then error was occured.

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