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Gmail: Combine a Personal Email Account With Google Apps

If you have multiple email accounts hosted by Gmail or Google Apps, why not make life easier by combining them into one.  Here is how. 

First, log into your Gmail account.

Note – Although I will be demonstrating the process of sending Google Apps email to Gmail, the process can be reverse if desired.

gmail login

Click the gear icon at the top left of the page and select Mail Settings.

mail settings

On the settings page click the Account and Import tab then click Add another email address you own.

accounts and import

Enter your name and the Google Apps address you want to unify with your Gmail account. Click Next Step when done.

enter new email address

Keep the default setting on this page – Send through Gmail and Click Next Step.

confirm email address

Click Send Verification. This step verifies that you’re the actual owner of the new email address.

verify email

Now you’ll be at the verification page. You can close this screen.

gmail verification page

At this point you need to log into your Google Apps account. Don’t log out of your current account though. Log into both accounts at once using Chrome Incognito or Firefox’s Multifox Add-on.

In your Google Apps email you’ll see a message from the Gmail Team titled Gmail Confirmation.

gmail inbox - verification email

Open it and click the confirmation link.

gmail inbox - verification email

A confirmation screen will appear once you click the link your email address is confirmed. Log out of this Googla Apps account now.

confirmation success

Back in your Gmail account, under the Accounts and Import tab under Settings, ensure the radio button Reply from the same address the message was sent to is selected.

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This will ensure there is no confusion when replying to emails sent to either account.

reply from same address

Now setup the Gmail account to receive email from your Google Apps account.

Click Add POP3 Email Account.

add pop 3

Type in your Google Apps email address and click Next Step.

add  email address

Here it gets a bit tricky. Enter in the following:

  • Username: Type in your full Google Apps email address.
  • Password: The correct password for this account.
  • POP Server: set to
  • Port: Set it to 995.
  • Check Always Use a Secure Connection (SSL) When Retrieving Mail.
  • Optional – You can label incoming messages to make it easier to know which account is receiving messages.

Note: The option to Leave a copy of retrieved messages on the server does not work. It also doesn’t affect your other account. Once you have everything set up, click Add Account.

add account pop access

Editor Note: I recommend following the step above by leaving a copy of the email on the server vs. having the email deleted once it’s downloaded via POP. If however you would like to change this behavior, do so under the source accounts Forwarding and POP/IMAP settings as shows below. You can Keep the email in the inbox, Mark it read, archive it (recommended setting) or delete it.


The account should be listed under the Pop3 settings as displayed below. The initial mail checking process takes up to 15 minutes to finish however this depends on the size of your inbox being downloaded.

confirmation complete

With everything configured, email from both accounts will now be delivered to your single Gmail account. When sending a new email from Gmail, click the change link to select which email address to send the email From.

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change email address

choose address in gmail

You now have a consolidated Gmail account. Keep in mind, this doesn’t grant permission to use all Google Apps services. Just email.

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9 Responses to Gmail: Combine a Personal Email Account With Google Apps

  1. Bob Wilson September 11, 2012 at 2:43 pm #

    Thanks. This is an excellent explanation for merging two Google accounts into one. I, for one, greatly appreciate your input.

  2. Jacob Laugesen October 22, 2012 at 1:59 pm #

    A very good how-to. But why not forward the App mail to the gmail account?

    • James September 23, 2015 at 1:16 pm #

      Because then any reply you send from the forwarded email would come from the account it was forwarded to.

  3. Vanessa Van Gilder January 6, 2013 at 3:21 pm #

    Thanks a lot for this!

  4. Helen Fitzpatrick October 11, 2014 at 8:46 am #

    Thank you so much for this; I’m a terrible Luddite and couldn’t figure out why my first account kept kicking me out when I logged into my newly created one!
    All sorted now and if I can understand it and get it to work, anyone can!

    Much appreciated 🙂

  5. Jan Greuter October 17, 2014 at 4:52 am #

    This solution doesn’t work anymore because Gmail shut down the servers that send your email. You have to enter a SMTP-server. Do you have any idea what the SMTP server (and port) of the Google Apps is?
    Kind regards

  6. Parekh March 2, 2015 at 3:51 am #

    Thanks very much for the detailed instructions on merging mailboxes, but after this we still need a way to merge calendars, shared documents, etc. Would really appreciate any advice on those further steps. Thanks!

  7. Gowtham November 19, 2015 at 4:28 pm #

    Well.. in other way, how to Combine a Google Apps Emal Account With Personal Email Account?
    I would like to send alias mail (of my personal gmail account) through business mail account (google apps account). Is this possilbe?

    I have set up mail forwarding facility from personal gmail account to Google Apps account. But could not find the way to send personal mails (alias) through Google apps account.
    Please help me to find out solution..

    • Eugene Tham September 26, 2016 at 10:16 am #

      Hey Gowtham… i’m also trying to figure this out the same way you want. Have you managed to sort this on your end?

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