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How To Create a PST File for Outlook 2013

PST files in Microsoft Outlook 2013 operate a lot like they have in previous versions of Outlook. What are PST files? They are the files Outlook users to store your email, contacts, and calendar data. Put simple, PST files are the data file for Outlook 2013 used to store all your email client data.

Although the default install of Outlook creates a .PST file, I like to create multiple PST files to organize my email and my email archives of previous years. Here’re the simple steps for creating and customizing a PST file.

Update 8/4/2015 – See How to create PST files in Outlook 2016 if you’re running the latest Outlook client
Update — Tip from Reader: You can also create a PST in Outlook 2013 this easier way: Click Home Tab > New Items > More Items > Outlook Data File.

How to Create PST Files in Outlook 2013

Open Outlook 2013 and click File in the Top Ribbon.

how to create pst file for outlook 2013 - click file

Under Info Tab, Click Account Settings.
how to create pst file for outlook 2013 - click account settings

And Click Account Settings again.

how to create pst file for outlook 2013 - click account settings

Click Data Files.

how to create pst file for outlook 2013 - click data file

Click Add.

how to create pst file for outlook 2013 - click add

Click Outlook data file (.pst) and Click OK.

how to create pst file for outlook 2013 - click outlook data file

Name the File and Click OK to save it.

Note: Optionally, you can check the box below the name to add a password or you can do this later. Just be aware, this will not encrypt your PST file, and it’s a simple process to break the password and gain access to the PST. Personally, I never use a password on PST files.

how to create pst file for outlook 2013 - name pst

After Clicking OK, your Data Files / PST files will be listed along with their path. Notice my 2011 Archive PST I just created is listed here.

Related Article:  How to Add Additional Languages to Office 2013

how to create pst file for outlook 2013 - path

Click Close to continue on the Account Settings page.

Outlook will take you back to your Inbox HOME tab and if you minimize your Default Mailbox, your new PST Files, and Folder Structure will be waiting there for you.

how to create pst file for outlook 2013 - new pst

At this point, I like to create a folder called Inbox so I can move old email from my current PST file / Mailbox into this Archive Folder. To do this, Right-click the new PST File Archive and Click New Folder.

how to create pst file for outlook 2013 - new folder

Give it a name Inbox and Click OK.

how to create pst file for outlook 2013 - new folder inbox

And there it is.

how to create pst file for outlook 2013 - new folder inbox

From here you can Drag-and-Drop email from your current Inbox into your new Archive Inbox. Just remember to have a solid backup solution when you start creating Archives on your computer in case your drive dies and you need to recover old PST files.

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29 Responses to How To Create a PST File for Outlook 2013

  1. Simon H August 4, 2012 at 9:06 am #

    Nice write up Steve and exactly how I archive my old mail.

    I’ve experienced that people don’t initially understand that you
    can close the data file. They think the
    navigation pane will be cluttered up with numerous folders from each years archived
    mail.

    With this in mind I think it’s worth pointing out that you can right click the data file in the
    navigation pane and click “close”

    Then when/if they need to access their old mail, click File > Account
    Settings > Account Settings > Data File tab > Add

    Navigate to and select the Data file

    Click “OK”

    Simon H

    • Steve Krause August 4, 2012 at 9:58 am #

      Very good point Simon. Thnx for the extra tip!

  2. Ayman Salah August 18, 2012 at 4:25 am #

    I can’t find change folder bottom in Outlook 2013 like 2010
    Can you help?

    • Viness Pillay June 24, 2016 at 5:59 am #

      Dear Ayman

      Did you work out how to change folder bottom in Outlook 2013 like 2010?

      Regards

      Viness

  3. Srini December 18, 2012 at 3:35 am #

    Hey, good one, it helped me… thank you 🙂

  4. Sarah Smith January 22, 2013 at 9:07 pm #

    Hi Steve,
    Thanks for sharing the tip. I would like to know that that whether Scanpst is included in the this new version of Outlook 2013 or not. As corruption of pst file is the big issue.

    Regards
    Sarah

    • Steve Krause April 27, 2013 at 11:03 am #

      Hi Sarah,

      No it’s not. That’s a stand-alone tool not included in Outlook. If you have a corrupt PST file you will still need to use SCANPST to correc.t

  5. frankwick February 5, 2013 at 2:30 pm #

    You can also create a PST in outlook 2013 with the following: Home > New Item > More > Outlook Data File

    • Steve Krause February 7, 2013 at 11:40 am #

      Love Microsoft — always about 10 ways to do something. Thnx for the tip!

    • CRan December 8, 2015 at 8:51 am #

      great tips on creating PST file

  6. Harreni November 1, 2013 at 11:52 pm #

    Great man. Thanks a lot.

  7. Tiger February 6, 2014 at 4:58 am #

    Great 😉

  8. Sam October 6, 2014 at 9:00 am #

    Thx. This helped a lot.

  9. Andrew November 19, 2014 at 3:37 pm #

    I am trying to setup Outlook 2013 for a friend to use an old style IMAP email account. Outlook creates the new file as an OST file which with IMAP does not support subfolders under the inbox folder. Folders are fine with a PST file in Outlook 2013 but I can’t find a way to add email service to the PST folder in Outlook 2013. Am I missing something or is this not possible in Outlook 2013?

    Just to comment Microsoft should not default the type of file created ie OST or PST, they should ask. But if they are not going to ask they should default the file type to PST if the email account being setup is an old style account. I would call that common sense but I tend to find that common sense occurs very infrequently and so is not common at all.

    Andrew

  10. Girish Mhaske May 20, 2015 at 5:53 am #

    Thank you, .. fantastic
    🙂

  11. Selina June 15, 2015 at 4:35 pm #

    Great clear and direct instructions! Thank you

  12. sahara trip July 11, 2015 at 12:14 am #

    I was a victim of this microsoft new version coustomisation,
    working in old one was a breeze.
    Newer version keep hiding these advaced options.
    Thats why i switched the key from useless SOFT

    • Steve Krause July 11, 2015 at 12:15 pm #

      FYI – The process is also exactly the same for Outlook 2016. We will probably update the article or create a new one – FYI.

  13. Ray August 4, 2015 at 6:00 am #

    Thanks. This is great since we are on limited mail box sizes. I use it essentially to back up and organize ALL my official mail.

  14. Steve August 28, 2015 at 4:16 pm #

    I am trying to set-up a PST so my emails will automatically populate it when received (and come off the server), oppose to drag & drop manually. Can you talk me through that?

  15. Joseph Pascua January 5, 2016 at 6:18 pm #

    Very good information. Easy to follow steps. Thank you very much.

  16. sneha uday January 5, 2016 at 11:36 pm #

    Wow nice one I got it …. Its very clear and accurate

  17. Marlene February 2, 2016 at 2:36 pm #

    Great post! Pics help for those of us in a rush! Worked like a charm.

  18. Shilpa February 8, 2016 at 6:18 am #

    Thanks a lot! It helped me 🙂

  19. Jared March 8, 2016 at 6:17 pm #

    Hi, I need to create a new outlook.pst because I keep getting the error that it cannot be found when I try to launch. Problem is that Outlook will not run because of the error, meaning i cannot create one using the program itself. It defnitely is not in the folder it is supposed to be in, mine is C:\Users\user\AppData\Local\Microsoft\Outlook\outlook.pst

    Any ideas?

  20. Chuawm March 30, 2016 at 2:24 am #

    Hi Steve,

    My Old PC Win 7 with Office 2010, it have 82 pst files total 5.1GB in a single user profile,
    When transfer to office 2013 it only can add until 74 .pst files, continue add will can out Error messages ” outlook has exhausted all shared resources, please close all messaging application and restart outlook (example Skype for Business). ”

    I do it to an other Win 7 with office 2013, it same. But try on Win 7 with office 2010 is ok can add all 82 .pst files.
    Already try run Scanpst.

    Pls advice.

  21. Saqib April 19, 2016 at 5:30 am #

    I have created a new PST and i want all the mails to be receive in the pst inbox and not the original one. Is that possible ??
    Its like i dont want to move manually all the mails but it should get saved in PST by default.

  22. Derrick April 29, 2016 at 12:41 pm #

    I have not found how to default the automatic delivery to your PST, however by creating the below rule; has help with limited mailbox size on most servers. (Note: it does not move your sent and deleted items, so you still have to manage that)

    On Home bar select Rules; Create Rule;
    Click Advanced Options; check “with a size in a specific range”
    In Step 2, click the blue underscored link; leave top on “0” and “999999” in bottom box; click OK
    Click next
    Check “move it to the specified folder”
    In Step 2 click blue link again, find your PST inbox and select it; click OK
    Then click Finish

  23. vinayak June 3, 2016 at 1:55 am #

    thanx steve:)

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