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How To Create a PST File for Outlook 2013

PST files in Microsoft Outlook 2013 operate a lot like they have in previous versions of Outlook. What are PST files? They are the files Outlook users to store your email, contacts and calendar data. Put simple, .PST files are the data file for Outlook 2013 used to store all your email client data.

Although the default install of Outlook creates a .PST file, I like to create multiple PST files to organize my email and my email archives of previous years. Here’s the simple steps for creating and customizing a PST file.

Update — Tip from Reader: You can also create a PST in Outlook 2013 this easier way: Click Home Tab, New Items, More Items, Outlook Data File.

How to Create PST Files in Outlook 2013

Open Outlook 2013 and click File in the Top Ribbon.

how to create pst file for outlook 2013 - click file

Under Info Tab, Click Account Settings.
how to create pst file for outlook 2013 - click account settings

And Click Account Settings again.

how to create pst file for outlook 2013 - click account settings

Click Data Files.

how to create pst file for outlook 2013 - click data file

Click Add.

how to create pst file for outlook 2013 - click add

Click Outlook data file (.pst) and Click OK.

how to create pst file for outlook 2013 - click outlook data file

Name the File and Click OK to save it.

Note: Optionally, you can check the box below the name to add a password or you can do this later. Just be aware, this will not encrypt your PST file, and it’s a simple process to break the password and gain access to the PST. Personally, I never use a password on PST files.

how to create pst file for outlook 2013 - name pst

After Clicking OK, your Data Files / PST files will be listed along with their path. Notice my 2011 Archive PST I just created is listed here.

how to create pst file for outlook 2013 - path

Click Close to continue on the Account Settings page.

Outlook will take you back to your Inbox HOME tab and if you minimize your Default Mailbox, your new PST Files and Folder Structure will be waiting there for you.

how to create pst file for outlook 2013 - new pst

At this point I like to create a folder called Inbox so I can move old email from my current PST file / Mailbox into this Archive Folder. To do this, Right click the new PST File Archive and Click New Folder.

how to create pst file for outlook 2013 - new folder

Give it a name Inbox and Click OK.

how to create pst file for outlook 2013 - new folder inbox

And there it is.

how to create pst file for outlook 2013 - new folder inbox

From here you can Drag-and-Drop email from your current Inbox into your new Archive Inbox. Just remember to have a solid backup solution when you start creating Archives on your computer in case your drive dies and you need to recover old PST files.

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10 Responses to How To Create a PST File for Outlook 2013

  1. Simon H August 4, 2012 at 9:06 am #

    Nice write up Steve and exactly how I archive my old mail.

    I’ve experienced that people don’t initially understand that you
    can close the data file. They think the
    navigation pane will be cluttered up with numerous folders from each years archived
    mail.

    With this in mind I think it’s worth pointing out that you can right click the data file in the
    navigation pane and click “close”

    Then when/if they need to access their old mail, click File > Account
    Settings > Account Settings > Data File tab > Add

    Navigate to and select the Data file

    Click “OK”

    Simon H

    • Steve Krause August 4, 2012 at 9:58 am #

      Very good point Simon. Thnx for the extra tip!

  2. Ayman Salah August 18, 2012 at 4:25 am #

    I can’t find change folder bottom in Outlook 2013 like 2010
    Can you help?

  3. Srini December 18, 2012 at 3:35 am #

    Hey, good one, it helped me… thank you :-)

  4. Sarah Smith January 22, 2013 at 9:07 pm #

    Hi Steve,
    Thanks for sharing the tip. I would like to know that that whether Scanpst is included in the this new version of Outlook 2013 or not. As corruption of pst file is the big issue.

    Regards
    Sarah

    • Steve Krause April 27, 2013 at 11:03 am #

      Hi Sarah,

      No it’s not. That’s a stand-alone tool not included in Outlook. If you have a corrupt PST file you will still need to use SCANPST to correc.t

  5. frankwick February 5, 2013 at 2:30 pm #

    You can also create a PST in outlook 2013 with the following: Home > New Item > More > Outlook Data File

    • Steve Krause February 7, 2013 at 11:40 am #

      Love Microsoft — always about 10 ways to do something. Thnx for the tip!

  6. Harreni November 1, 2013 at 11:52 pm #

    Great man. Thanks a lot.

  7. Tiger February 6, 2014 at 4:58 am #

    Great ;)

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