How to Save a Gmail Message as a PDF

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There may be times when you need to create a PDF out of a message in your Gmail inbox. Here’s how to do it.

There may be times when you want to save an email message you get in Gmail as a PDF. That allows you to share it with other people on a network location or as an email attachment. All without sending a long thread through the office. You can just send the part of the email you want people to focus on and not have to sift through a long chain. Whatever the reason you need to save an email message as a PDF, here’s how to do it through Gmail.

Save an Email Message in Gmail to a PDF

To get started, launch your browser and log into your Gmail account if you aren’t already. Then from your inbox, head to the email you want to save as a PDF and open it.

Then click on the More menu button (three dots) on the upper-right corner of the email message. Then from the menu click on the Print option.


Now on Windows, a Print dialog will come up. From the dropdown on the left, select Save as PDF for the printer.

save as PDF

Here you can also select the pages you want to include and also adjust margins and the layout if needed.

adjust PDF Margins

When you are ready, go ahead and click the Save button in the lower-left corner of the screen.

Save PDF Email

Then choose a location where you want to save the mail as a PDF. Make sure to use a convenient but secure location to store the document. Especially if it contains any sensitive information.

Save PDF Location

If you don’t have an account, check out how to get a Gmail account. If you aren’t sure if you want a Google account for Gmail, check out our Gmail starter guide.

For more on the search giant’s email service, check out how to enable read receipts in Gmail or how to add and edit contacts in Gmail.

And if you are looking for a more secure alternative to Gmail, read our article on ProtonMail and why you’d want to get an account.

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