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Feature Preview: How to Enable and Use OneDrive On Demand Files in Windows 10

On Demand Files is making its way back to Windows 10. Previously available in Windows 8, the feature disappeared after Windows 10 launched in 2015. OneDrive On Demand Files let you keep all your files and folders stored on OneDrive on your device without actually eating up local storage space.

For instance, let’s say you have a folder called Work with ten files inside, but you don’t necessarily want all those files stored locally. It’s especially great for low capacity storage devices – you know, the ones with 32 GBs of storage or less? Yep, those ones. You are also able to perform common tasks like search for files or view their location. In this article, we show you how to set it up, use it and know when a file is online, local or always available.

How to Set Up and Use OneDrive On Demand Files in Windows 10

First, your device must be running the latest version of Windows 10 called the Fall Creators Update, version 1709. On Demand Files will not be backported to older versions of Windows 10. There is currently no support for alternative platforms such as macOS, iOS or Android. Hopefully, that will change in the future.

After installing Windows 10 1709, you will now have the option of managing how files are stored and accessed on your device. Click the Turn On button to begin using On Demand Files.

If you are not prompted to do so you will likely need to enable On Demand Files manually. Right-click the OneDrive icon in the Notification area and click Settings.

Choose the Settings tab then check the box Save space and download files as you use them.

In your OneDrive personal folder, a new status emblem column is enabled, showing availability of your files, whether they are online, local or always available. The status icons will only show up when you are connected to the Internet. When you’re online, you’ll also see context menu items that can change the status of your files. Here is a little bit of info about what each means.

Online – represented by a cloud emblem, means, the file is visible, but not actually on the device. If your computer is not connected to the Internet and you attempt to launch a file, you will receive the following error message.

Local – this option downloads the file to your hard disk, which starts using space. Local files are represented by a tick box.

If you decide you no longer need the file locally, you can change its status back to online. Right-click the file then click Free up space. The assigned emblem will change to a cloud icon again.

Always Available – downloads the file to your device; making it available at all times. Represented by a green circle emblem. This is convenient for frequently accessed files.

On Demand not only works with files, but you can also set folders using any of the available options or mark individual files within a folder. Files and folders moved outside of OneDrive will be automatically downloaded to the local drive. If you are working with Office files, it’s not really that much of a game changer, but for users where every byte counts, it can make a real difference. It’s a welcome feature users can add to the list of the many ways to free up space in Windows 10.

Have you been missing On Demand Files in Windows 10 for all these years? Let us know what you think.

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4 Responses to Feature Preview: How to Enable and Use OneDrive On Demand Files in Windows 10

  1. Jim Knighton August 23, 2017 at 7:28 am #

    Sounds like a great idea for my 2 in 1 that has only 128 GB Drive. Thanks for the tip!
    Jim

  2. James August 23, 2017 at 9:08 am #

    Ok Andre – a great marketing job from Microsoft – and a nice article, presumably based on that hype/


    So Practicallity!
    I have a library of documents – 100,000 files
    I have found that Upload – Drag-n-drop seems ( on my 2GB memory system) to get unhappy at more than 2000 files in an upload request.
    So upload 2000 files – and get told uploading 1995 files – and 5 entries indicating I do not have permission to add files to that folder ? but I have permission to add the 1995 files –
    Go check the Onedrive folder – select the ‘List’ entry and 1997 files – so 2 of the files I did not have permission to add, have been added
    Check the 5 filenames ( well sets of files with the same starting part of the name) and 4 of the files are there
    Umm – block add of the other set – getting a report that the file exist for those already there
    Cannot get rid of those entries unless I have the other copy of the files uploaded
    Leave those messages – all detailing the same filename (well start of the name)
    Check again – Yes still 2 files missing – but NOT reported as not having uploaded

    Start checking blocks of files – start file and end file name matched – and looking for a count difference – OK – now used the UPLOAD facility – Only works if I just select 1 file in a process

    Now – to move those 200 files to the proper location, and do the next 2000
    NO – move does not move 200 files – maybe 200 at a time – but not always –
    so that is at least 10 select 200 files and MOVE sessions ( will be 500 sessions for the 100,000 files

    Next thought – MOVE the folder and have Onedrive merge the contents – NO – it creates a new folder – having renamed the other – and only moves 200 files of the content
    So – that will leave me with at least 500 folders

    And – I am to use that facility to hold the files I want to access ‘on-demand’ from my tablet

    Anyone know of a way to get the files uploaded in a less arduous way – and SYNC is not really on for that number of files – startup is soo slooooooow as the sync checks the source – and works through uploading those not already there.

    Ah! – yes – the answer – I get a USB dive and put the files on that – so I can carry that and the tablet – a much simpler solution
    Maybe – I can get one of those 1TB Sandisk SD cards – providing it will accept a SD that large, and,,, I can afford the thing!
    AH! from Google –
    “Shop for 1tb micro sd card price on Google” sponsored

    Ebay have 512GB cards at under £30 – I can afford a few of them
    Or – a Toshiba 1TB card – from ebuyer at under £50
    Err – no that device is NOT a card – it is a hard drive

    And sale of goods legislation will apply – while it does NOT apply to the Onedrive facility MS ‘gives ‘ Office 365 subscribers, so I could have got my money back!

    OK – lets consider
    http://www.ebay.com/itm/1TB-Micro-Memory-Card-XC-1024GB-Memory-Card-Storage-S-D/263129424759?_trkparms=aid%3D222007%26algo%3DSIM.MBE%26ao%3D1%26asc%3D41375%26meid%3D38fdee740da54a07bab63651df521e9b%26pid%3D100011%26rk%3D3%26rkt%3D12%26sd%3D331645010347&_trksid=p2047675.c100011.m1850

    Only $43.98 and $13.50 USPS

  3. James August 23, 2017 at 2:29 pm #

    Update to the earlier post –

    The approx 200 files in a go limit seems to apply to moving files within a single ‘owners’ store area
    Moving to a different owners storage area seems to work in a bulk mode.
    BUT it still reports it has not moved files that it has actually moved,
    and it still ;errors; so you have to check the folders for files that have not been moved.
    Then when the repeated move of folders has got all the contents moved ( rename original folder mode) You will then have to move the files into the required folders – and remove any folders not wanted – after you have managed to empty them.

    And … when checking for uploaded files from your PC – the sort order set names for the Onedrive file list – may NOT match that used by File-Explorer …

  4. James August 24, 2017 at 9:12 am #

    Hi – and a good day to all
    Another update on my fun with Onedrive
    The system W10ProN 64bit 1703 updated to (KB4034674)
    CPU E2180 2Ghz dual core – 2GB memory, new(isg) 2TB Seagate
    Pagefile set at 6GB – I’ll up that to 10GB because I suspect some of the system slowness is due to that limit – as when running just Resource monitor Task manager at Details and Onedrive in IE
    So Onedrive – running an upload (drag-n-drop) of 6000 files ( about 6GB )
    There are 2 IE tasks for it running and they are using 2GB and 6GB respectively – so that accounts for the massive pagefile usage – and presumably expanding and contracting from/to the 6GB min specified
    So Onedrive – took all night ( 10 hours) toalmost complete an upload (drag-n-drop) of 6000 files ( about 6GB )
    I state almost – as there are the usual reports of files not allowed to be added – most wrong and others not added
    So there are 3 folders that should each ghave 2000 files – my task to identify the missing ones
    Easy – open the Onedrive folder – click on the list and get all selected – Nope none @ 2000, missing 6, 2 and 9 respectively
    So deselect that and select first file – then drag the scroll bar to about the middle and Shift -select expecting about 1000 files
    Nope – 274 scroll back up – and note there are blocks of files NOT selected – and as I watch – another block appears
    Seems that the list is built up – and the selection does not wait for the list – just selects what was there at the time you shift-clicked.
    OK – back to the top and pager down in 12 file pages 8 at a time – having set File-Explorer to a smaller page size so it does 24 at a time
    The page down makes the facility build the list from the top down – BUT there seem to be lots of differences
    Not only is teh Onedrive sort order not the same as Windows-Explorer
    BUT … the Onedrive sort order has changed from Name to Date – OK that’s easy to fix – BUT WHY did it change.

    Yes – remember .. to use the files on demand – you FIRST have to manage to get the files into the required Onedrive folder(s)
    Still – if I am lucky, I’ll have the upload sorted by the time I want to upload (for catastrophe situation use) the next monthly system backup fileset – last upload took over 12 days – It’s throttled by the Onedrive server to only manage the 4GB files at a rate of 3 in about 12 hours – and the extra time ( longer that 12 hours a day and more than the 10 of those days because – It frequently just did not just not bother to do the set work and went to sleep ( that’s why I use IE not EDGE)
    Best effort – 16 hours to tell me it could not add the first of the set of 3 files, which it had actually NOT ADDED – then went on to
    Or because there was an update to the app applied by Microsoft just discarded the list of actions to do
    (maybe that update is why the sort order changed ?)
    So back to identifying the files that need to be added to the Onedrive folders to complete the actions it was told to do
    OH! for a text file list of the files there – or even session a log of what actually happened –
    or even, maybe, just a usable report of what did NOT happen.

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