How To Password Protect an Outlook PST File
If you’re on a shared computer without separate user accounts, you don’t want the other user(s) looking at your private email. You can password-protect the PST file.
If you’re on a shared computer without separate user accounts, you don’t want the other user(s) looking at your private email. Here’s how to password protect your Personal Folder (.pst) file in Outlook 2003, 2007, and 2010.
Password Protect an Outlook PST File
In Outlook 2010, click the File tab then Account Settings.
Next, click the Data Files tab. Then highlight the account you want to protect—click Settings.
The Outlook Data File screen opens. Click Change Password.
Now type in a strong password twice. The password can be up to 15 characters in length and contain symbols and numbers. Since this is a shared computer, don’t check the option to save the password. Click OK and close out of the remaining open screens.
Restart Outlook, and you’ll need to enter the password you just created to use that account.
If a user clicks Cancel, Outlook will open, but they can’t access the protected account without the password.
You can do this in Outlook 2003 and 2007 too. To get to the Outlook Data File, go to File > Data File Management.
Then set or change the password on the PST data file following the steps above.
If you don’t want someone you’re sharing a PC with snoop in your email, create a password for it. The main thing to remember is not to check to save the password.
If you really want to make sure your data is protected, create individual user accounts as a best practice.
Jane
April 9, 2012 at 10:33 pm
It is true that creating a password for an Outlook data file helps in protecting the data from any authorized access. I too created password for my .pst file but one day the problem occurred when I lost the file in which I saved the password. Tried many times to enter password… but no luck. But thankfully my colleague suggested me about Stellar Outlook Password Recovery software, I read about it here http://www.stellaroutlooktools.com/pwd/outlook-password-recovery.php which helped me to recover the password and now I am able to work with my Outlook again.
Regards
Jane
Azus Smith
January 29, 2015 at 1:02 am
Hi Jane,
This recovery methodology is worked for me. Now, I access my Outlook emails without barrier.
Thanks
Chaitanya
April 17, 2012 at 11:46 pm
Is it not possible to password protect Mailbox Data File? I am not talking about PST. When you open Data File Management -> Data Files. You will see PST and another Data File. I am talking about this Data File. I tried but you will not see change password button under Settings popup window
Leon
January 21, 2015 at 10:11 pm
How can you do this, i.e. password protect your data file on a Mac in OS X? (Maverick’s)
Anam
October 26, 2015 at 8:29 pm
what do you mean by Old Password in PST File, how can i set a new setup.