Have you ever received an email at work, but when you go to reply to it the “reply” is sent to someone else other than the person who sent the email? This happened to me recently. I replied to my managers email and it was sent to his administrative assistant instead. Turns out, this is a very common practice in many workplaces using Microsoft Exchange Server, but you can do it at home too! Let’s look at how to polish our ego’s and set up our own “secretary like” reply-to email addresses using the most common email apps out there!
In-case you haven’t seen this before, here’s what this does. When you set up a reply-to email address, it will still look like all emails are coming from the original sender. The trick is that when people Click Reply, instead of sending the message back to the sender it will be sent to a different designated address.
Within the infrastructure of an Exchange server the functionality for this is much greater, but we can still cover the basics without one. Below we’ll take a look at how to set this up using Gmail, Live/Hotmail, and Outlook. Let’s get started.
Change The Reply-To Email For Your Gmail And Google Apps Account
2. Click Accounts and Import then Click edit info.
3. In the pop-up window Click Specify a different “reply-to” address. Then in the box that appears Type in the email address you would like replies to automatically go to. Click Save Changes when done.
That’s all there is to it for Google mail!
Change Your Reply-To Address For Microsoft Live and Hotmail
1. Login to your Hotmail or Windows Live account and Click Options then Select More options.
2. Under Customize your mail Click Reply-to address.
3. Check Other address and Type in the different email address you want replies automatically sent to. Don’t forget to Click Save!
That covers Microsoft mail!
Change The Reply To Address In Microsoft Outlook 2010 and 2007
1. In Microsoft Outlook, Create a New Email and Click Options, Direct Replies To
2. Check Box Have replies sent to: and Type in the Reply To Address and Click Close
Unfortunately only Outlook 2007 & 2010 allow you to setup the Reply-To address on a case by case basis but, it’s still a groovy trick no matter which email client/service you use.