Have you ever sent an email you wish you could Undo “OMG I hit SEND!!!“ ? Or perhaps you have an email you want delivered on a schedule rather than sending it immediately. In either case, Outlook 2010 makes it simple as long as you know where Microsoft tucked away the feature. Good new for you, I’m going to show you not only How-To Defer or Schedule an email but I also have the screenshots to make it super simple for you to use and share.
BTW – I’ve already talked about this in the past using Outlook 2007 so if you’re still using Outlook 2007, feel free to click the links below:
- How-To Defer Delivery of email using Microsoft Outlook 2007
- How To Delay or Schedule Delivery of Email Using Outlook 2007
Now, let’s take a look at the process for Outlook 2010 starting with How-To Delay or Schedule email delivery.
- How To Delay Or Schedule the Delivery Of A Single Outlook 2010 Email Item
- How To Delay the Delivery Of “All” Email Items In Outlook 2010
How To Delay Or the Schedule Delivery Of A Single Outlook 2010 Email Item
1. In Outlook 2010, Click New E-mail to compose a new message.
2. In he new message, Click the Options ribbon and then Click Delay Delivery.
3. Under the Delivery Options heading, Check Do not deliver before: and then Select a date and time that you would like the email to be delivered at. When finished Click Close.
That covers delivery of a single item in Outlook, but what if you want Outlook to automatically do this for every single email; kind of like the Undo email send feature in Gmail.
How To Delay Delivery Of “All” Email Items In Outlook 2010
4. In Outlook 2010, Click File > Info and then at the bottom Click the Manage Rules & Alerts button.
5. The Rules and Alerts window should pop-up. Click New Rule…
6. In the Rules Wizard that appears under Start from a blank rule Click Apply rule on messages I send. Then Click Next >
7. On the next window (Select conditions) don’t click anything in the top box. Simply Click Next and skip it entirely.
8. Because we selected no conditions, Outlook will prompt to Apply the rule to every message sent from it. Click Yes to confirm this is correct.
9. Next we’ll selection an action. Check defer delivery by a number of minutes. Now go down and Click the blue a number of and in Deferred Delivery box that appears Type in the number of minutes you would like Outlook to wait before sending emails. For me, 10 minutes is a good place to start. Once you’ve entered this, Click OK and then Next >
10. Next we’ll choose exceptions. To make sure that high priority emails get through we need to Check except if it is marked as importance. Again go down to the bottom and Click the blue importance link and in the box that appears Select High. Once done Click OK and then Next >
11. At last, the final window. Under “Step 1:” Type in a name for your Outlook send undo / delay delivery rule. Once you’ve done that, leave everything as it is* and Click Finish.
*If you use multiple email accounts in Outlook be sure to Check the Create this rule on all accounts box.
Done! That took a few steps but now Outlook is set up to delay / defer delivery of every single email you send Unless the email is marked as High priority. This will allow you to undo those “oops” emails and still get time-sensitive important mail through in a timely manner.
If you ever want to change the number of minutes or disable deferred delivery, just go back into Rules and Alerts and then either Uncheck the new rule you created or Click the number of minutes in the rule description to change them.
Thoughts, comments, suggestions for an easier way using different steps of a free product? Drop a comment below! I always love to learn something new!