How to Review, Download, or Share Microsoft Forms Responses

Updated November 10, 2022

For a form, survey, or quiz, you can see responses immediately. Here’s how to review, download, and share Microsoft Forms responses.

When you create a form, quiz, or survey in Microsoft Forms, you’ll want to see the responses you receive. You can review the responses, download them to analyze on your computer, or share them with others.

Here, we’ll show you how to review, download, print, and share responses in Microsoft Forms.

Review Microsoft Forms Responses

If you’re familiar with working with responses in Google Forms, those in Microsoft Forms are similar. Open your form, and you’ll see the number of responses on the Responses tab. Click the tab to have a look.

At the top, you’ll see a summary of the number of responses. You’ll also see the average score if you create a quiz and assign points to the questions.

Beneath, you’ll see how each question was answered. Some questions will give you a nifty chart to view the responses easily.

You’ll also notice a link for More Details below each question. Click that to view the responses in a table format.

If you want to see individual responses, go back to the top and click Review answers. You can then use the tabs at the top for People and Questions to see responses one at a time.

On the People tab, use the drop-down box at the top to select a respondent. Then review their answers below.

On the Questions tab, use the drop-down box at the top to select a question. Then review how each respondent answered the question.

For both the People and Question tabs, you can provide feedback. Click the feedback icon on the right of a question and enter your feedback in the box that appears.

Download Microsoft Forms Responses

If you’d like to download the responses and analyze them in Microsoft Excel, click Open in Excel at the top of the Responses tab.

You’ll then receive a neatly arranged spreadsheet with all of the response data in a table. The details include the start date and time, completion time, and feedback you’ve provided.

Print the Responses

You can also print the responses if you like. At the top of the Responses tab, click More Options for Responses (three dots) and choose Print summary.

Then follow the prompts to print the summary page.

Share Microsoft Forms Responses

Microsoft Forms provides a quick and easy way to share the responses as well. So if you want to send them to a coworker, supervisor, or team member, you can grab a link.

Click More Options for Responses (three dots) and choose Get a summary link.

You’ll see the link display with a button for Copy.

You can then send the link to whomever you like. When they enter it into their browser’s address bar, they’ll see the same summary page on the Responses tab.