How-To

How to Review, Download, or Share Microsoft Forms Responses

For a form, survey, or quiz, you can see responses immediately. Here’s how to review, download, and share Microsoft Forms responses.

When you create a form, quiz, or survey in Microsoft Forms, you’ll want to see the responses you receive. You can review the responses, download them to analyze on your computer, or share them with others.

Here, we’ll show you how to review, download, print, and share responses in Microsoft Forms.

Review Microsoft Forms Responses

If you’re familiar with working with responses in Google Forms, those in Microsoft Forms are similar. Open your form, and you’ll see the number of responses on the Responses tab. Click the tab to have a look.

At the top, you’ll see a summary of the number of responses. You’ll also see the average score if you created a quiz and assigned points to the questions.

Responses tab on Microsoft Forms

Beneath, you’ll see how each question was answered. Some questions will give you a nifty chart to view the responses easily.

Responses summary

You’ll also notice a link for More Details below each question. Click that to view the responses in a table format.

More Details table

If you want to see individual responses, go back to the top and click Review answers. You can then use the tabs at the top for People and Questions to see responses one at a time.

  • On the People tab, use the drop-down box at the top to select a respondent. Then review their answers below.

People tab in Responses

  • On the Questions tab, use the drop-down box at the top to select a question. Then review how each respondent answered the question.

Questions tab in Responses

For both the People and Question tabs, you can provide feedback. Click the feedback icon on the right of a question and enter your feedback in the box that appears.

Add Response feedback

Download Microsoft Forms Responses

If you’d like to download the responses and analyze them in Microsoft Excel, click Open in Excel at the top of the Responses tab.

Open in Excel

You’ll then receive a neatly arranged spreadsheet with all of the response data in a table. The details also include the start date and time, completion time, and any feedback you’ve provided.

Responses in Excel

Print the Responses

You can also print the responses if you like. At the top of the Responses tab, click More Options for Responses (three dots) and choose Print summary.

Print summary

Then follow the prompts to print the summary page.

Share Microsoft Forms Responses

Microsoft Forms provides a quick and easy way to share the responses as well. So if you want to send them to a coworker, supervisor, or team member, you can grab a link.

Click More Options for Responses (three dots) and choose Get a summary link.

Get summary link

You’ll see the link display with a button for Copy.

Copy the summary link

You can then send the link to whomever you like. When they enter it into the address bar of their browser, they’ll see the same summary page that you see on the Responses tab.

Web summary of Microsoft Forms responses

Get Your Form, Quiz, or Survey Responses

With easy ways to review, download, print, and share your Microsoft Forms responses, you and others can take the time to go through them and analyze them.

For more, take a look at how to create a basic quiz or a math quiz in Microsoft Forms.

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