How-To

Save Office 2013 Documents to a Password Protected PDF

Microsoft Word

Word and Excel 2013 can export documents to PDF and in Word 2013 can password protect the PDFs too. Here’s how.

Word and Excel in Office 2013 offer the ability to save documents straight to PDF without having to go through a converter. Here’s how easy it is to do it.

word 2013 save to pdf

Even though the screenshots are of Word 2013, the same steps will get you the same results in Excel 2013. The only exception is when it comes to password protecting the PDF. That feature is only available in Word 2013.

First, open the document you want to save to PDF. When you’re ready to save it to PDF, click File on the top left side of your Word 2013 window.

word 2013 save to pdf file

Now in the window that comes up, click Export.

word 2013 save to pdf export

Under Export, make sure Create PDF/XPS Document is selected, and then click the Create PDF/XPS button on the right.

word 2013 save to pdf create pdf xps

You’ll get an Explorer window, make sure PDF is selected next to Save Type As. Select where you want the PDF to be saved, as well as the size of the file. If you want to use it for publishing, choose Standard. If it’s just for web viewing, Minimum size will be fine. Click Publish.

word 2013 save to pdf file publish

The window above also has an Options button which offers additional settings. It lets you select the page range you want to use for the PDF, as well as non-printing information included in the PDF.

word 2013 save to pdf options

The grooviest feature, in my opinion, is password protecting the PDF — and it’s easy. Just tick Encrypt the Document with a Password. Once you click OK, you’ll get the following windows where you can enter in a password for the document twice. Click OK to export to PDF.

word 2013 save to pdf password

Now, when you want to open the PDF, you’ll be prompted for the password to open it. Groovy!

word 2013 save to pdf password protected

If you’re all about protecting your documents, here’s how to password protect and encrypt Office 2013 documents.


7 Comments

7 Comments

  1. Sunny Wong  

    Is this password function for pdf available in mobile version or 2007 version É

    Thanks
    Sunny

    • Bogdan Bele  

      No, I don’t believe it is.

  2. Dan  

    Any reason why I don’t see “Encrypt the document with a password” under the PDF options section? All I get is “ISO 19005-1 compliant (PDF/A)”.

  3. Ian  

    Hi Bogdan, can you do the same fro Excel files, I can only seem to do it with word files?

    Thanks

    Ian

  4. Ian  

    Thanks Bogdan,

    Can you also do this with Excel, I can only seem to do it with word documents

  5. christophe  

    It seems this function as been deprecated for pdf in Excel 2016.

    • Hmm… Honestly I’ve not tried it in Office 2016. Let me give it a try and see what I find.

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