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Track How Much Time Spent Editing Word 2016 Documents

You probably didn’t know this, but Word 2016 has a great feature for tracking how much time is spent creating or editing a document. I only just discovered it recently and instantly thought of legal and writer types who need to keep track of billable time. I personally use it to help me prioritize and adjust how much time is dedicated to authoring and editing certain documents at any one time. Anyway, here’s how it works and where to find the feature.

How to Find the Total Editing Time for Microsoft Word Documents on Windows

The total Editing time keeps track of how long you have the document open, not when it’s actively edited. Keep this in mind as you begin paying more attention to it.

You can find the editing time on a document multiple ways. For Word 2016 for Windows, Click File Menu > Info tab in Backstage. Under the Properties column, it will list the “Total Editing Time”. In my document below it shows 682 minutes.

Another location is the Properties box of the file.

Right click the file in File Explorer > Properties > Details tab. Scroll down to Total editing time to view the details.

How to find Total Editing Time with Microsoft Word 2016 for Mac

In Word 2016 for Mac, open the document, Click File > Properties.

Select the Statistics tab to view the total editing time. The Finder does not support this option, so you will always have to open Word for Mac to view it.

You might be wondering, what about other Microsoft Office files. Unfortunately, this feature is limited to Microsoft Word. I searched through Excel and Powerpoint but it appears Microsoft left it out in those apps.

How to find Total Editing Time with Libre Office

At Groovypost, we are equal opportunity technologists, so, here’s a bonus for Linux systems too. Users of the open source operating system are limited to the Libre Office open source productivity suite. The bundled word processor includes a total editing time feature, too. Open your Libre Writer document, click File > Properties > General tab.

Let us know what you think. Do you find this feature helpful or more of a thin line between privacy invasion as I heard some describe it?

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3 Responses to Track How Much Time Spent Editing Word 2016 Documents

  1. Richard April 17, 2017 at 10:54 am #

    Thanks for posting this info Andre! I have bookmarked this posting. You are right….I did not know that you could track how much time is spent creating or editing a document. Thanks Again!

  2. Alexander April 17, 2017 at 7:26 pm #

    For once, Word for Mac has the same feature as Word for Windows!

    Awesome tip groovypost. Thank you!

  3. Eric Fletcher April 18, 2017 at 6:20 am #

    This document property has been available in Word for many years. You can access the value via field codes at any time anywhere in a document. Try this:

    1. Press Ctrl-F9 to get the field code braces (shows as { }).
    2. Type “DOCPROPERTY TotalEditingTime” (without the quotes) and press F9.

    Word will display the total editing time for the document. If you update the field later (select & press F9), the new value will show.

    The same results will be displayed if you use the standalone “EditTime” field code.

    You can also use values like this in calculations: a nested field code formula like { = { numpages } / { edittime } * 60 } would display the average edit time in minutes per page for the document; { = { numwords } / { DOCPROPERTY Paragraphs } \# “#.00” } would display the average number of words per paragraph in the document shown to 2 decimal places.

    The DOCPROPERTY group of field codes include most of the variables shown in the Properties panel, and several more related to document statistics. Many more field codes are available via the Insert > Quick Parts > Field… dialog.

    Field codes are often overlooked, and can be far more useful than most users realize IMHO.

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