How-To

How to Split and Merge Tables in Microsoft Word

If you want to split or merge tables in Word, this tutorial shows you how, even if your tables have captions or header rows.

If you use tables in Microsoft Word to arrange items in your document or display structured data, there may come a time when you need to split a table into two. On the other hand, you might have two tables that you want to merge into one.

It’s not difficult to split and merge tables in Word; you have to know the right steps.

How to Split a Table in Word

You can split a single table into two tables with a convenient ribbon button.

  1. Place your cursor in the cell that you want to move to the new table.
  2. Go to the Layout tab.
  3. Click Split Table in the Merge section of the ribbon.

Go to Layout, Split Table

You’ll then see your table break into two.

Split tables in Word

Splitting a Table With a Caption

If you have a caption for your table, it will move to the second table after the split. So you’ll need to correct this afterward or remove the caption before the split and add it to each table afterward.

Split table in Word that has a caption

Splitting a Table With a Header Row

When you split a table, the header row remains with the top table. If you want to add a header row to the second table after splitting them, it takes a few clicks.

Select the top row of the table and right-click. When the toolbar displays, click the Insert arrow and select Insert Above.

Insert a table row

You then have a new row to insert the headers.

How to Merge Tables in Word

While you can join two tables together in Word, there isn’t a handy ribbon button to do so. You’ll use a simple drag-and-drop action.

  1. Select the bottom table to display the handle (four-sided arrow) on the top left.
  2. Drag the handle until you see the outline of the table directly below the last row of the top table.
  3. Release when the tables are lined up.

Drag the table up to merge it

Your two tables should become one.

Merged tables in Word

Merging Tables With Captions

If the tables you’re joining together have captions, these will both move down below the merged table. You can correct this and remove the caption you don’t want afterward or delete the captions before merging the tables and then add one to the final table.

Merged tables in Word that have captions

Merging Tables With Header Rows

When you join tables that have header rows, that row in the second table becomes a regular row when the table is merged. You can then remove that row from the merged table.

Select the row in the table and right-click. When the toolbar displays, click the Delete arrow and select Delete Rows.

Delete a table row

The row will vanish, leaving you with a finished, merged table.

Split or Merge Tables in Microsoft Word

Whether you want to combine one or more tables or break them up into separate ones, it’s simple to do in Microsoft Word. And if it’s table cells that you want to work with, check out our how-to for splitting and merging table cells in Word.

Make sure you keep up with our new tutorials by following us on Twitter or liking us on Facebook!

Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *

 

To Top