How-To

How to Shrink Text to Fit on One Page in Microsoft Word

Have a small amount of text carrying over to create a new page in your document? Learn how to shrink it to one page in Word.

Have you ever created a single-page document where you have a tiny amount of text carry over to the next page? You squish and squeeze and try to move that text up to keep your page count at one. It can be hard to do without messing up the structure or appearance of your document.

Here, we’ll show you how to shrink text to fit on one page in Microsoft Word. The options differ if you’re using Word on your desktop or the web. So we’ll include them both, so you’re covered either way.

Shrink to One Page in Word on Your Desktop

Whether you’re using Word on Windows or Mac, you can scoot that text from the second page up to the first for a nice one-page document.

Word has a hidden command to add to your ribbon or Quick Access Toolbar called Shrink One Page.

  1. On Windows, click File > Options > Customize Ribbon or Quick Access Toolbar. On Mac, click Word > Preferences > Ribbon & Toolbar and select Ribbon or Toolbar at the top.
  2. In the drop-down box on the left, pick All Commands.
  3. Scroll through the commands to Shrink One Page. Select it and click the arrow to add it to the right side. You can move it up or down wherever you’d like the button to appear.
  4. Click OK.

Add Shrink One Page command in Word

Now to use the feature, click the button you just added. Below, we added it to our Quick Access Toolbar.

Shrink One Page in Quick Access Toolbar

Word will then adjust the document to fit on one page.

Fit to one page in Word on Windows

Shrink Text in Word on the Web

The online version of Microsoft Word doesn’t currently have the Shrink One Page feature that the desktop version does. So, you’ll shrink the text in Word on the web using the Shrink Font Size feature.

Note: You can also use the below option in the desktop version of Word if you prefer not to add the Shrink One Page button described above.

  1. Open your document in Word on the web and select all of the text. You can use the keyboard shortcut Ctrl + A on Windows or Command + A on Mac.
  2. Go to the Home tab and click the Shrink Text Size button.
  3. You can click the button as many times as you need to shrink the text to fit one page.

Shrink Font Size button

It would help if you then had all of the text nice and neat on one page. And for a good way to see this, head to the View tab and select Reading View.

Fit to one page in Word on the web

To return to editing, click Edit Document > Edit in the ribbon in Reading View.

Make Your Text Fit on One Page in Word

Shrinking your text to fit on one page is easy to do with Word’s features. Whether on your desktop or online, you can keep your document as a single page just like you want.

For related help with Microsoft Word, take a look at how to work with page and sections breaks or make a one-page landscape in Word.

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