Whether you use Microsoft OneNote 2010 for Home, School or Work, a groovy feature you need to be aware of is its ability to secure your data by encrypting sections of your notebook using a password. Enabling the feature is super simple and takes only a few seconds once you know where to look. Here’s how it works.
Here’s how you enable passwords and encrypt your notebook sections.
Start by opening OneNote and Right Click on a section you want to encrypt / password protect.
From the right click Context Menu, Click Password Protect This Section.
The Password settings will appear on the right side of the Notebook. Click Set Password.
Enter a strong, case sensitive password and Click OK.
Note: If you lose this password, your data will not be recoverable.
Depending on the age of your Notebook and backup settings, you may be prompted to Delete or Keep unencrypted backups. My recommendation is to either EFS encrypt the backup folder or go ahead and delete the existing backups.
Once the password is set, the encrypted Notebook Section will display the password settings on the right.
Click the X in the top right to remove the Password Protection section and use the notebook as normal.
By default, protected sections will lock and require the password after you have not been working in them for 10 minutes. You can also lock all sections by using the shortcut key Ctrl+Alt+L.
Before you start password protecting all of your OneNote Notebooks, here’s a few things to consider first:
- Password-protected sections are not included in searches unless you first unlock the section using the password you configured.
- Password-protected sections are not accessible on the OneNote iPad or iPhone app. Because the data is encrypted, there is no way to sync this data down to your mobile devices (yet).
- Password-protected sections cannot be accessed by others during live sharing sessions even if you unlock it. If this is a deal breaker, just remove the password before the sharing session.
- Passwords are case-sensitive and unrecoverable if you forget them.