Outlook is a rare application in that it’s one of those apps I keep open ALL DAY. Almost my entire day revolves around it, so when I can find a groovy tip that saves me time, it can be a huge impact on my productivity. Outlook 2013 Search Folders is one of those tips. It helps me setup and organize my inbox using custom search strings. This keeps me from having to re-type my search over and over and, I know exactly where my data is when I need it.
I started using this feature back when I read the groovyPost Jack wrote for creating search folders with Outlook 2010. Today let’s review the feature with Microsoft’s new Outlook 2013.
Organizing Email with Outlook 2013 Search Folders
Let’s start by creating a new seach folder. Click the Folder tab and then click New Search Folder.
Microsoft provides a number of default searches you can choose from. Many of these are very useful including “Mail sent directly to me” or “Mail flagged for follow up”. So even if you don’t have time to create a groovy custom search, play around and add a few of these default search folders to get the creative juices thinking.
After you add a custom search, the folder will appear below the standard email folders as shown below. In my example, I added the search folder “Unread or For Follow Up”. The folder has appeared in my folder list along with a filtered list of emails that meet those criteria. Very Groovy!
You can also choose to create search folders for mail from people and lists. I added this default search folder from above then chose groovyPost’s Brian Burgess.
After I clicked OK, I can easily find that email in the future in the folder labeled with Brian.
Custom Search Folder
The real power of search folders however are building custom searches using a variety of criteria to find exactly when you need from anywhere in your inbox. Scroll all the way down to Create a custom search folder and click Criteria.
As you can see, the options are endless however Microsoft still makes it fairly easy to walk though the interface to customize it how you want it. That said, in the future, we will be following up this article with another to go over some of the more advanced aspects of the custom search folders.
I guarantee that if you’re an Outlook user, this tip will save you time. Play around and if you run into any questions, post them here and we will give you a hand!