Outlook 2013 Keyboard Shortcuts

Part of using Outlook 2013 with maximum efficiency is learning how to use a good portion of its keyboard hotkey shortcuts. If you want to know what they are, check out this list of 217 keyboard shortcuts.


Looking for the latest keyboard shortcuts in Outlook 2013? Not many have changed since Outlook 2010. Check out the full list of shortcuts below, all 217 of them! It’s time to sharpen up your keyboard Kung fu if you want to put all of them to use.

Outlook 2013 ActionShortcut Hotkey
Switch to Mail.CTRL+1
Switch to Calendar.CTRL+2
Switch to Contacts.CTRL+3
Switch to Tasks.CTRL+4
Switch to Notes.CTRL+5
Switch to Folder List in Navigation Pane.CTRL+6
Switch to Shortcuts.CTRL+7
Switch to next message (with message open).CTRL+PERIOD
Switch to previous message (with message open).CTRL+COMMA
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.CTRL+SHIFT+TAB or SHIFT+TAB
Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar.TAB
Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.F6
Move around message header lines in the Navigation Paneor an open message.CTRL+TAB
Move around within the Navigation Pane.Arrow keys
Go to a different folder.CTRL+Y
Go to the Search box.F3 or CTRL+E
In the Reading Pane, go to the previous message.ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, page down through text.SPACEBAR
In the Reading Pane, page up through text.SHIFT+SPACEBAR
Collapse or expand a group in the email message list.LEFT ARROW or RIGHT ARROW
Go back to previous view in main Outlook window.ALT+B or ALT+LEFT ARROW
Go forward to next view in main Outlook window.ALT+RIGHT ARROW
Select the InfoBar and, if available, show the menu of commands.CTRL+SHIFT+W
Find a message or other item.CTRL+E
Clear the search results.ESC
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in.CTRL+ALT+A
Use Advanced Find.CTRL+SHIFT+F
Create a Search Folder.CTRL+SHIFT+P
Search for text inside an open item.F4
Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.CTRL+H
Expand search to include items from the current folder.CTRL+ALT+K
Expand search to include subfolders.CTRL+ALT+Z
Open the Flag for Follow Up dialog box to assign a flag.CTRL+SHIFT+G
Delete the selected category from the list in the Color Categoriesdialog box.ALT+D
Create an appointment.CTRL+SHIFT+A
Create a contact.CTRL+SHIFT+C
Create a Contact List.CTRL+SHIFT+L
Create a fax.CTRL+SHIFT+X
Create a folder.CTRL+SHIFT+E
Create a Journal entry.CTRL+SHIFT+J
Create a meeting request.CTRL+SHIFT+Q
Create a message.CTRL+SHIFT+M
Create a note.CTRL+SHIFT+N
Create a Microsoft Office document.CTRL+SHIFT+H
Post to this folder.CTRL+SHIFT+S
Post a reply in this folder.CTRL+T
Create a Search Folder.CTRL+SHIFT+P
Create a task.CTRL+SHIFT+K
Create a task request.CTRL+SHIFT+U
Save (except in Tasks).CTRL+S or SHIFT+F12
Save and close (except in Mail).ALT+S
Save as (only in Mail).F12
Delete an item.CTRL+D
Copy an item.CTRL+SHIFT+Y
Move an item.CTRL+SHIFT+V
Check names.CTRL+K
Check spelling.F7
Flag for follow-up.CTRL+SHIFT+G
Send or post or invite all.ALT+S
Enable editing in a field (except in Mail or Icon view).F2
Left align text.CTRL+L
Center text.CTRL+E
Right align text.CTRL+R
Switch to Inbox.CTRL+SHIFT+I
Switch to Outbox.CTRL+SHIFT+O
Choose the account from which to send a message.CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button
Check names.CTRL+K
Reply to a message.CTRL+R
Reply all to a message.CTRL+SHIFT+R
Reply with meeting request.CTRL+ALT+R
Forward a message.CTRL+F
Mark a message as not junk.CTRL+ ALT+J
Display blocked external content (in a message).CTRL+SHIFT+I
Post to a folder.CTRL+ SHIFT+S
Apply Normal style.CTRL+SHIFT+N
Check for new messages.CTRL+M or F9
Go to the previous message.UP ARROW
Go to the next message.DOWN ARROW
Create a message (when in Mail).CTRL+N
Create a message (from any Outlook view).CTRL+SHIFT+M
Open a received message.CTRL+O
Delete and Ignore a Conversation.CTRL+SHIFT+D
Open the Address Book.CTRL+SHIFT+B
Add a Quick Flag to an unopened message.INSERT
Display the Flag for Follow Up dialog box.CTRL+SHIFT+G
Mark as read.CTRL+Q
Mark as unread.CTRL+U
Open the Mail Tip in the selected message.CTRL+SHIFT+W
Find or replace.F4
Find next.SHIFT+F4
Forward as attachment.CTRL+ALT+F
Show the properties for the selected item.ALT+ENTER
Create a multimedia messageCTRL+SHIFT+U
Create a text message.CTRL+SHIFT+T
Mark for Download.CTRL+ALT+M
Clear Mark for Download.CTRL+ALT+U
Display Send/Receive progress. 
Create an appointment (when in Calendar).CTRL+N
Create an appointment (in any Outlook view).CTRL+SHIFT+A
Create a meeting request.CTRL+SHIFT+Q
Forward an appointment or meeting.CTRL+F
Reply to a meeting request with a message.CTRL+R
Reply All to a meeting request with a message.CTRL+SHIFT+R
Show 10 days in the calendar.ALT+0
Show 1 day in the calendar.ALT+1
Show 2 days in the calendar.ALT+2
Show 3 days in the calendar.ALT+3
Show 4 days in the calendar.ALT+4
Show 5 days in the calendar.ALT+5
Show 6 days in the calendar.ALT+6
Show 7 days in the calendar.ALT+7
Show 8 days in the calendar.ALT+8
Show 9 days in the calendar.ALT+9
Go to a date.CTRL+G
Switch to Month view.ALT+= or CTRL+ALT+4
Go to the next day.CTRL+RIGHT ARROW
Go to the next week.ALT+DOWN ARROW
Go to the next month.ALT+PAGE DOWN
Go to the previous day.CTRL+LEFT ARROW
Go to the previous week.ALT+UP ARROW
Go to the previous month.ALT+PAGE UP
Go to the start of the week.ALT+HOME
Go to the end of the week.ALT+END
Switch to Full Week view.ALT+MINUS SIGN or CTRL+ALT+3
Switch to Work Week view.CTRL+ALT+2
Go to previous appointment.CTRL+COMMA or CTRL+SHIFT+COMMA
Go to next appointment.CTRL+PERIOD or CTRL+SHIFT+PERIOD
Set up recurrence for an open appointment or meeting.CTRL+G
Dial a new call.CTRL+SHIFT+D
Find a contact or other item (Search).F3 or CTRL+E
Enter a name in the Search Address Books box.F11
In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter.SHIFT+letter
Select all contacts.CTRL+A
Create a message that uses the selected contact as subject.CTRL+F
Create a Journal entry for the selected contact.CTRL+J
Create a contact (when in Contacts).CTRL+N
Create a contact (from any Outlook view).CTRL+SHIFT+C
Open a contact form that uses the selected contact.CTRL+O
Create a Contact List.CTRL+SHIFT+L
Update a list of Contact List members.F5
Go to a different folder.CTRL+Y
Open the Address Book.CTRL+SHIFT+B
Use Advanced Find.CTRL+SHIFT+F
In an open contact, open the next contact listed.CTRL+SHIFT+PERIOD
Find a contact.F11
Close a contact.ESC
Send a fax to the selected contact.CTRL+SHIFT+X
Open the Check Address dialog box.ALT+D
In a contact form, under Internet, display the E-mail 1information.ALT+SHIFT+1
In a contact form, under Internet, display the E-mail 2information.ALT+SHIFT+2
In a contact form, under Internet, display the E-mail 3information.ALT+SHIFT+3
Show or hide the To-Do Bar.ALT+F2
Accept a task request.ALT+C
Decline a task request.ALT+D
Find a task or other item.CTRL+E
Open the Go to Folder dialog box.CTRL+Y
Create a task (when in Tasks).CTRL+N
Create a task (from any Outlook view).CTRL+SHIFT+K
Open selected item.CTRL+O
Print selected item.CTRL+P
Select all items.CTRL+A
Delete selected item.CTRL+D
Forward a task as an attachment.CTRL+F
Create a task request.CTRL+SHIFT+ALT+U
Switch between the Navigation Pane, Tasks list, andTo-Do Bar.TAB or SHIFT+TAB
Open selected item as a Journal item.CTRL+J
Undo last action.CTRL+Z
Flag an item or mark complete.INSERT
Display the Format menu.ALT+O
Display the Font dialog box.CTRL+SHIFT+P
Switch case (with text selected).SHIFT+F3
Format letters as small capitals.CTRL+SHIFT+K
Make letters bold.CTRL+B
Add bullets.CTRL+SHIFT+L
Make letters italic.CTRL+I
Increase indent.CTRL+T
Decrease indent.CTRL+SHIFT+T
Left align.CTRL+L
Increase font size.CTRL+] or CTRL+SHIFT+>
Decrease font size.CTRL+[ or CTRL+SHIFT+<
 NOTE   CTRL+INSERT isn’t available in the Reading Pane.
Clear formatting.CTRL+SHIFT+Z or CTRL+SPACEBAR
Delete the next word.CTRL+SHIFT+H
Stretch a paragraph to fit between the margins.CTRL+SHIFT+J
Apply styles.CTRL+SHIFT+S
Create a hanging indent.CTRL+T
Insert a hyperlink.CTRL+K
Left align a paragraph.CTRL+L
Right align a paragraph.CTRL+R
Reduce a hanging indent.CTRL+SHIFT+T
Remove paragraph formatting.CTRL+Q
Edit a URL in the body of an item.Hold down CTRL and then click.
Insert a hyperlink.CTRL+K
Open Print tab in Backstage view.Press ALT+F, and then press P
To print an item from an open window.ALT+F, press P, and then press F and press 1
Open Page Setup from Print Preview.ALT+S or ALT+U
To select a printer from Print Preview.ALT+F, press P, and then press I
To Define Print Styles.ALT+F, press P, and then press L
To open Print Options.ALT+F, press P, and then press R
Start a send/receive for all defined Send/Receive groups withInclude this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.F9
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).SHIFT+F9
Start a send/receive.CTRL+M
Define Send/Receive groups.CTRL+ALT+S
Open Visual Basic Editor.ALT+F11



  1. Great list Austin. Wow…. Very nice!

  2. Thanks Austin. Great collection.

    • Thanks for the feedback. If you see that we missed one, please let us know!

  3. skb  

    Show or hide the To-Do Bar using ALT+F2 actually seems to be missing from Outlook 2013. Any idea of an alternative? I really need that one… why would they remove it???

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