Outlook

Convert Email to Plain Text in Outlook 2007

One method used to infect Windows PCs is through malformed/malicious HTML content stored inside emails (and in most cases hidden.)  Because of this, one of the first things I do after installing Microsoft Outlook is set the client to convert all received emails to Plain Text.  The setting in Outlook 2007 is “Read all standard mail in plain text.”  Enabling this feature not only helps secure your desktop against malformed or malicious HTML (who wants to get hacked, right?), but it can also contribute to protecting your privacy. Especially so in regards to marketing emails/spam with embedded HTML linkbacks to Web Sites that track all kinds of marketing data about the person who opens the email.  Slimy eh?

(The first time I went to enable the setting, it took a few minutes because it’s not in the same place as Outlook 2003.)

Enable Outlook 2007 Setting: Read all standard mail in plain text

Step 1:   Click Tools, Trust Center

Read all email as plain text :: groovyPost.com

 

Step 2:   Click E-Mail Security, Check Box Read all standard mail in plain text

Read all email as plain text :: groovyPost.com

Done!

17 Comments

17 Comments

  1. Josh

    December 28, 2007 at 9:58 am

    Yup! I’ve been doing this since Outlook 2003. Love it. Get’s all that html crap out of email. nice write-up tho

  2. Jason

    January 23, 2008 at 10:44 am

    Oh you have no idea how happy I am to find this post. Thank you!!!!

  3. MrGroove

    January 23, 2008 at 11:18 am

    @ Jason,

    WELCOME to the site and thank you for the feedback.

  4. Robbie

    May 15, 2008 at 7:43 am

    Helpful post.

    But can u tell me how to do in Outlook 2003??

  5. 1amzave

    May 28, 2008 at 5:10 pm

    Wow…huge thanks. Why is this no longer to be found in “Options”? Sigh…life is so much more pleasant without html defiling my inbox.

  6. MrGroove

    May 30, 2008 at 12:41 pm

    @1amzave – and more secure :)

    Welcome to the site!

  7. MrGroove

    May 30, 2008 at 1:32 pm

    @Robbie – Welcome to the site!

    To answer your question, the process is VERY simple for 2003

    1) Click “Tools”, “Options”
    2) Click “Email Options” button
    3) Check Box “Read all standard mail in plain text”

    All done! If I get time I’ll write this up with screenshots for ya.

  8. Alvin

    January 21, 2009 at 8:23 pm

    Great write up! Very helpful too …
    Can I post a question here?

  9. MrGroove

    January 27, 2009 at 3:47 pm

    @Alvin – Thanks and welcome to the site!

    If it’s a general question, please post in our forum – https://www.groovypost.com/forum/

    That way our entire community can join in on the discussion and get your question answered!

  10. Ian

    May 26, 2009 at 11:19 am

    Thanks for the great tip !
    How do you copy multiple emails to multiple text files within a folder ?
    Thanks

  11. Chris @ Reviews

    August 2, 2010 at 6:34 am

    Hi
    How to I turn off microsoft outlook feature that automatically send the email after spell check?

    • MrGroove

      August 2, 2010 at 8:39 am

      @Chris – I’m thinking you have your Outlook client set to Spell Check emails before the email is sent. What that does is when you hit SEND, it will spell check the email. After spell check is done it will then send.

      I don’t think there is an option in Outlook to SEND an email if you don’t hit send. Make sense? If that’s not the case you should post your question under the “OFFICE” section in our free tech support Forum and post a few screenshots with your config.

  12. marco

    August 31, 2010 at 11:10 am

    Now I can see everything in plain text, but where pictures were now it shows the entire link/path, is there a way to hide all hiperlinks from the email body? I need to remove that for a friend that is blind, when he reads the document with an special software it starts reading the whole path.

  13. Guin

    October 1, 2015 at 9:35 am

    Maybe a dumb question but will using this setting save space in my inbox?

    • Steve Krause

      October 1, 2015 at 12:39 pm

      Actually — a good question!

      The answer however, no. Not really. The same email is still in your Inbox, it’s just that Outlook is translating the email into TXT vs. displaying the HTML. So — it will make it more SECURE however, not really save ya space. :)

      • Guin

        October 1, 2015 at 12:51 pm

        Thanks for the quick response and good info. I’m trying to figure out a workaround for the dreaded email inbox quota. Any ideas are welcomed and appreciated.

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