Office 2010: Ten Reasons to Upgrade

groovy microsoft office articlesAre you stuck trying to decide whether or not you want to jump on board with the new Microsoft Office 2010?  You’re not alone!  When you consider the concurrent and less expensive alternatives it can make Office look like that overpriced navigation system with features and functionality you might never use.  But if you or your organization is serious about business, Office 2010 deserves a serious look as the new bells and whistles are quite impressive.


Top 10 Reasons To Upgrade To Microsoft Office 2010


1.  Overall new features and improvements

Office 2010 comes packed with small upgrades that, put together, make it stand out head and shoulders over the old Office 2007 suite AND its competitors.

Here are just a few examples:

  • Real-Time Co-authoring of documents allows for quick collaboration.
  • Improved Outlook conversation and calendar management tools.
  • Outlook 2010 Social connector will be useful for networking online once more plug-ins are available.
  • The Outlook Hotmail connector allows you to use Hotmail like an exchange server.
  • Improved data visualization in Excel and Sparklines.
  • PowerPoint comes packed with new audio and video tools; you can even embed videos.
  • New ribbon provides a blend of old-school (File View) and new. Office 2010 style ribbon provides universal ease of access across all Office applications.
  • OneNote allows side notes, print server, and saves almost anything for later use.
  • Rich media photo and video capture and editing including special effects and groovy styles.
  • Built-in PDF support (finally.)


2.  Rock-solid offline support

Microsoft has kept its title as the Office desktop champ, and it doesn’t plan on losing anytime soon.  Free and paid alternatives such as OpenOffice and Apple’s iWork have popped up on the grid, but they just don’t have the tools to compete with Office 2010 in a corporate environment.  If you aren’t able to maintain a 24/7 internet connection –or simply don’t want to be required to – then Office 2010 is the #1 Draft pick.

google docs doesnt have offline support like office 2010


3.  Where is the competition?

Google Docs and Zoho are both notable pieces of work, as is Open Office. However, all of them are doing just one thing – Imitating the real deal, Office 2010. As free services, they have their place as does the Free Microsoft Solution Office Live Web Apps.  But they remain light years away from competing on the same level as the desktop version of the Office Suite including Office 2010.


4. Improvements to the ribbon

In Office 2007, Microsoft created an entirely new interface to its Office Suite.  Some found it awkward some loved it but overall, most grew to tolerate it.  The new ribbon in Office 2010 has all of what we used to love (A File Menu Tab!!!) as well as a continued refinement of the Office 2007 Ribbon.  The result, the annoying Office Orb is gone, and we now have a clean and efficient Office Ribbon.

ribbon improvements to office 2010


5. Skydrive integration

Dropbox and Google Docs might offer online storage, but Microsoft gives you 25 GB of it for free with SkyDrive.  With Office 2010, Microsoft finally completed the puzzle by adding full integration between the Desktop Office Suite and their “Cloud” Microsoft Live Suite.  Built right into the File, Save & Send ribbon features you can upload/save/share your documents directly to your SkyDrive account with a max upload size of 50 Megs.  Not bad.

save and send office to the web via skydrive


6. Live Office Web Apps

As Office 2010 hits a store near you, Microsoft released Word, Excel, Powerpoint and Onenote to the cloud (Windows Live Platform.) They are all free, online, and they integrate with your local OS, Browser and Office 2010, all seamlessly.  Using the Live Office web apps you can edit documents on the fly and easily share them with anyone all for no charge.

create online office live documents


7. Crashed document retrieval and AutoRecover

In the past, losing documents to crashes has been one of my biggest complaints about the office suite.  Although previous versions of Office included AutoRecover, Office 2010 improved upon it.  Office 2010 helps prevent data loss from application crashes, and it even works when you accidently close a document and forget to save.  To go along with AutoRecover, Microsoft also rolled out a new version picker that lets you roll back to earlier edits of your documents similar to the way Google Docs and SharePoint allows you to select revisions.

recover files that werent saved


8.  Microsoft Office SharePoint Server 2010 Support

If you want to use SharePoint 2010 to its full ability, you’ll need Office 2010.  But what’s so great about SharePoint 2010?  The new SharePoint has many new features; it’s all 64-bit and only runs on Server 2008.  Here are the highlights of what’s new:

  • FAST search provides high-end scalability for content processing.
  • The tagging feature, authoring, wiki’s, and other collaboration tools.
  • Works in all browsers; you’re not stuck with IE anymore.
  • A new easy-to-use interface based off of the familiar Office ribbon.

sharepoint 2010 has groovy features


9.  Protects inboxes from malicious attacks, so your organization (and contacts) can rest easier.

Office 2010 offers a Protected View enhancement to suppress malware in your e-mail attachments and Internet files.  It also protects Word, PowerPoint, and Excel documents.  Documents downloaded from unknown internet sources will automatically be opened in Protected View.

office 2010 protected view


10.  Price, it costs less than 2007.

When Office 2007 launched, the prices were a lot higher than they are now for 2010.  In November of 2006, you were expected to pay $680.00 for Office 2007 Ultimate or $539.00 for the upgrade version.  The only thing was, nobody was buying the upgrade version.  The only time home users ever seemed to upgrade to a new version of Office was when they bought a new computer.  Retail stores picked up on this and seemingly ceased carrying the upgrade version since they could just sell out the full package.

The good news is Microsoft has taken note of this too, so they’ve killed off the upgrade program and lowered the prices.  You can pick up a brand new Office 2010 Professional Suite (Ultimate equivalent) for $499.99.  But to replace the upgrade program they now have a new keycard program.  If you purchase a new PC that comes with Office 2010 software pre-packaged, you are eligible for a keycard purchase and you can pick up keycards at retail stores and some online distributors.  Office 2010 Professional via Keycard goes for $399.99, so a $100 discount isn’t too shabby.

office 2010 prices
and much much more…


Over the past six months that I’ve been playing with Office 2010, I have to admit it is rock solid.  MrGroove had a few problems with Outlook Crashing at work due to weird emails however once he fixed that problem, it has been smooth as silk.  The new features combined with the great new look confirms its spot as the king of the desktop business/home productivity suite.  It’s more expensive than some of the competitors out there, but I have to admit, you ARE getting what you pay for with this one.



  1. SuperFunk

    March 3, 2011 at 8:30 am

    I switched over to Office 2010 back when it was in beta, now my whole office is using it.

    I like Google Docs a lot, but it just isn’t feature rich like Office is. Though, I do like spreadsheets in Gdocs better than excel.

    • MrGroove

      March 3, 2011 at 1:39 pm

      Yeah, I like the Spreadsheets in Docs plus the real-time collaboration you get with it. Hard to beat especially when you can so easily share it online…. Not bad. But for a standalone – type on the computer all day, Office 2010 is hard to beat (as is Office 2007 for that matter).

    • Hunter Henry

      August 29, 2011 at 3:36 pm

      None of this is a good enough reason to pay $140. Yes it is pretty and it connects online, but where are useful changes? Give a new program maybe. Make it do flips. Just some reason to pay $140 for something over just a lighter blue title. To a math majoring college student, it seems like the biggest waste of money Microsoft has come up with yet.

  2. kastanedowski

    May 4, 2011 at 4:01 am

    … Windows 7 just crashed and the passworded information can not be accessed… thankfully I have been using google docs :o)… “hotmail” is full of spam, “outlook” useless in these situation and “spaces” are just not easy to use…

    I use SAP, databases and I do real work that’s is why offline versions are just too time wasting… internet is everywhere

    • SpongeBobNoPants

      May 4, 2011 at 7:09 am

      Nice try, Google CEO.

    • MrGroove

      May 4, 2011 at 9:31 am

      “passworded”…. Is that a real word?

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