How-To

Make Microsoft Word Always Paste in Plain Text

Microsoft Word

in Microsoft Word is when you copy and paste something into a document from another source, and it brings over the same formatting. Here’s how to make it always paste in plain text.

One of the more annoying things in Microsoft Word is when you copy and paste something into a document from another source, and it brings over the same formatting. While you can use the Paste Special feature, it gets tedious if you’re doing it too often.

For example, here I copied some text from groovyPost, and hit Ctrl + V to paste it in, and it brings the site formatting over – bolding, font style, font size. It’s set to bring over links automatically too.

Brings Over Formatting

Make Word Keep Plain Text Only

In Word 2010 or 2013, go to File > Options > Advanced  or in Office 2007 click the Office button > Word Options > Advanced. Then scroll down to the Cut, Copy, and Paste section. Then change “Pasting Between Documents when Style Definitions Conflict” to Keep Text Only.

Text Only Word

Also change “Pasting From Other Programs” to Keep Text Only and click OK to save the changes and close out of Word Options.

Pasting from Other Programs

Now moving forward, anything you paste from any source, the formatting will be the default Calibri 11 point text font. Here I copied a section from our Complete Guide to Windows 8 which includes various fonts and links and it’s text only.

Plain Text

You can also change your default Paste options to other settings. How you set them up will be based on how you use the feature and what works best for your situation.

I find it a lot easier to make Word do this all the time and format text on my own in each document. How about you? Do you prefer to use this option or the Paste Special feature? Leave a comment and let us know!


7 Comments

7 Comments

  1. zack  

    Thanks for that.

  2. Allan  

    Thanks for this Brian did not know the option existed 🙂

  3. Jeff  

    Thanks! This has bugged me a lot.

  4. jai prakash chawda  

    A easy method to avoid “Microsoft Word Always Paste in Plain Text” is after pasting test in word select all (Ctrl + A ) press space button , the pasted data will be converted in to simple test .All the format gone

  5. JPL  

    Use PureText and you can do this in any application.

    http://www.stevemiller.net/puretext/

  6. beergas  

    Thanks for tip. Answer as to which method, depends on the final destination. Most often I use Word 2013 to paste copied material into it, edit, then into an email. Lately some news articles do a lengthy pause or ghosting before the copied text appears in Word- makes you think it’s going to crash. This may help avoid that.

  7. Rina  

    Thanks for this information. I have Word 2010 and the constant change in formatting when pasting is driving me batty!

    I have “Keep Text Only” for all four options (within, between, conflicts, other programs). I have unchecked “smart cut and paste” (and have even tried with this option checked). I have saved my styles as normal/default, i.e. “New documents based on this template”.

    Despite all these changes, if I cut from e.g. the Wikipedia and paste into Word, it will keep original text formatting and import the style “apple converted space”. How do I stop this!?! I feel as though I have tried all possible combinations of options for cut and paste in the options menu. Yet this issue persists.

    Any tips would be greatly appreciated.

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