How-To

How to Link to Cells, Sheets, or Documents in Google Sheets

The best way to reference cells, sheets, or even documents in Google Sheets is by using links. This type of reference gives you a fast and simple way to jump to that other data because all it takes is a click. And what you might not know is that you can attach more than one link to a single cell.

Here, we’ll walk you through adding a quick link to a cell, range of cells, another sheet, webpage, and a document. In addition, we’ll show you how to add multiple links to one cell if you have more than one reference.

Add a Link to a Cell in Google Sheets

Visit the Google Sheets website, open your workbook, and select the cell you want to link. Then, use one of these actions.

  • Click Insert > Insert link from the menu.
  • Right-click and select Insert link.
  • Click the Insert link button in the toolbar.

Insert Link Button

You’ll see a small window pop open that shows the Text within the cell that you’re linking and the Link you’ll use. (Note: The Text box allows you to edit the text in that cell if needed.)

Link a Cell in Google Sheets

Click inside the Link box for some handy suggestions.

Sheets in this spreadsheet: Link to another sheet in your workbook. For example, you can link a customer name to your mailing list sheet. Select this option to expand and pick the sheet.

Link to a Sheet

Select a range of cells to link: Link to a different cell or group of cells. This is handy for lengthy spreadsheets for things like jumping to the last row or a far-right cell. Choose this option and manually enter the cell or cell range or automatically populate the field by selecting the cell or range in your sheet.

Link to a Cell or Range

Webpage: Link to a website or page based on the text in your cell. You can see suggestions from Google for a Facebook profile, online phone book, or a Wikipedia article. Select a suggestion or click the Open link in new tab button next to it to view the page first.

Link to a Webpage or Site

Current sheet: In some cases, you may see a suggestion to link the cell to your current sheet.

If you don’t want to use any of the above-suggested links, you can simply enter your own into the Link box or perform a web search for the URL. This is convenient for linking to items that are not based on the text in the cell. Here are some examples:

  • Paste the URL for a document in Google Docs or shared Microsoft Word document.
  • Link to a company or organization website.
  • Enter the link for a video on YouTube or Vimeo.
  • Perform a web search to find a site for a related topic.

Search for a Link in Google Sheets

Once you add the link, click Apply. This will save the link to the cell and display it in a blue underlined font. Simply click to go to that location.

Edit a Single-Linked Cell

After you attach a link to a cell, you can edit the link if necessary or remove it altogether using one of these actions.

  • Select the cell and click the Insert Link button in the toolbar. Make your changes and click Apply.
  • Select the cell and click Insert > Edit link from the menu. Make your changes and click Apply.
  • Right-click or click the cell and choose Edit link or Remove link in the pop-up that appears.

Edit or Remove a Single Link

Add Multiple Links to a Cell in Google Sheets

A newish feature in Google Sheets is the ability to include multiple links in the same cell. This is useful for many situations like linking a client name to their company site and your mailing list sheet, linking a student name to a grade sheet and Google Forms quiz, and linking a payee to your contact sheet and their online payment form.

Whatever you might use it for, here are the steps for adding multiple links to a single cell.

  1. Click the cell, go to the Formula Bar, and select a specific part of text in the cell by dragging your cursor through it.
  2. On the toolbar, click the Insert Link
  3. Enter, paste, or choose the link location in the Link box. Again, this can be another cell, sheet, webpage, or custom URL.
  4. Click Apply.Link Text To a Webpage
  5. Click the cell once more, go to the Formula Bar, and select a different part of the text.
  6. Follow the same Steps 2 through 4 to apply the second link.

Once you add the number of links you want, you’ll see them each available when you select the cell. Just click the one you want.

Multiple Linked Cell in Google Sheets

Edit a Multiple-Linked Cell

You can edit a multiple-linked cell similar to a cell with one link or convert the cell to a single-linked cell.

  • Select the cell and click the Insert Link button in the toolbar. This allows you to remove only the first link; the link used in the furthest left text.
  • Select the cell and click Insert > Replace with single link from the menu. Like with the Insert Link button above, you can only remove the first link.
  • Right-click or click the cell and choose Edit link or Remove link for the corresponding link in the pop-up that appears.

Edit or Remove a Multiple Linked Cell

Save Time and Link Cells in Google Sheets

Attaching a link to a cell in Google Sheets is a huge time-saver when you want to reference another item. And since you have the flexibility for linking within your sheet or out to the web, it’s a terrific feature. The addition of the ability to attach multiple links to a single cell is also a wonderful enhancement that can come in super handy.

Want to do even more with your spreadsheets? Check out our how-tos for using conditional formatting in Google Sheets along with managing columns and rows in your sheets.

Click to comment
To Top