How-To

How to Insert a Checkbox in Microsoft Excel

A checkbox is a useful way to add yes or no answers to a form or list. If you want to insert checkboxes in Excel, follow this guide.

Got a list, checking it twice? A useful way to keep track of the yes and no answers on a list is to use a checkbox.

Checkboxes don’t need much introduction—a tick means yes (of some kind). If you want to insert a checkbox in Microsoft Excel, however, you’ll need to look into how.

There isn’t a straightforward way to insert checkboxes in Excel because the feature is usually hidden. If you want to know how to insert a checkbox in Microsoft Excel, follow our steps below.

How to Enable Developer Tools in Excel

Before you can insert a checkbox in Excel, you need to enable the Developer tab. This is where the feature for checkboxes in Excel is hidden.

To add the Developer tab to the Excel ribbon:

  1. Open your Excel spreadsheet.
  2. From the ribbon, select the File option.excel file insert a checkbox in microsoft excel
  3. In the File menu, click on Options at the bottom of the left panel.Insert a Checkbox in Microsoft Excel
  4. In the Excel Options menu, click Customize the Ribbon on the left.
  5. On the right, make sure the Customize the Ribbon dropdown is set to Main Tabs.
  6. Select the checkbox next to the Developer option.
  7. Click OK.Insert a Checkbox in Microsoft Excel
  8. Once you’ve done this, you’ll see the Developer tab in the Excel ribbon.Developer tab showing

How to Insert Checkboxes in Excel

Now that the Developer tab is available to you, adding a checkbox in Excel should be a straightforward process.

To insert a checkbox in Microsoft Excel, do the following:

  1. Open your Excel spreadsheet.
  2. Move to the correct worksheet.
  3. From the Developer tab, select Insert > Form Controls and select the Check Box option.insert check box developer Excel
  4. The cursor will turn into a crosshair symbol—drag and draw where you want the check box.choose cell for checkbox
  5. Now that you have your check box, you can drag it anywhere on the screen.check box entered excel spreadsheet
  6. Once you have it in the cell you want, click it a second time and rename it.
  7. After that, you can check or uncheck the box with the cursor.Insert a Checkbox in Microsoft Excel

That’s all you need to do to insert a checkbox in Microsoft Excel. However, once you get the box inserted, you might want to format it and make it look better.

How to Format an Excel Checkbox

Formatting a checkbox in Excel is also straightforward. To get started:

  1. Right-click the checkbox and select Format Control from the menu.Insert a Checkbox in Microsoft Excel
  2. From the Format Control window, select the Control tab at the top.
  3. Select the value for the checkbox, such as checked, unchecked, or mixed (which means it’ll be grayed out).
  4. If you want a 3D checkbox, click the 3-D shading box and click OK.Insert a Checkbox in Microsoft Excel
  5. After you finish, you’ll have a nice-looking checkbox in your Microsoft Excel spreadsheet.insert a checkbox in microsoft excel

Using Checkboxes in Excel

Wanted to create a form in your spreadsheet? Inserting checkboxes in Excel is a great way to get started. Once you enable the Developer tab, you’ll be able to access the tools you need to add and format checkboxes in your spreadsheet.

Want to do more in your spreadsheet? You may want to add a graph to analyze your data quickly. If you’re interested, you can quickly add a box plot, bar graph, or a Gantt chart in Excel.

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