Google keeps rolling out new applications and features. If combined with Outlook you have pretty much every tool you’ll need for keeping track of things. A great feature from Google is the Google Calendar, but a great feature in Outlook is also the calendar. Thanks to Google, we can combine the two and have everything we want. Google Sync App allows you to use your Google Calendar very similarly to the way you use IMAP for email. No more of that “What happens in Outlook stays in Outlook” nonsense.
Once you install Google Sync App, you’ll be able to see all of your Outlook appointments and events on the go from your Google Calendar. Cloud computing at its best right? I think someone at Google did something right here and did I mention that the program is free? Excellent news! Okay, let’s get to work on syncing up these two calendar titans.
Note: Google Calendar Sync is compatible with Windows XP (32 bit), Windows Vista (32 & 64 bit) and after testing it, yes it does work with Windows 7. Also, Google Sync App will only sync your primary and default calendars; secondary calendars are out of luck. If anyone tests this with Outlook 2010, please drop a note below as I’ve not yet had a chance to test it with Outlook 2010.
Before getting started, close Microsoft Outlook.
How-To Sync Outlook Calendar with Google
Run through the Installation Wizard; it’s very quick and pretty self-explanatory; let’s move on… nothing to see here.
Once you finish the installation, it’s time to set up the Sync app. Enter your Google Email address and your Password. Now you have to choose how you would like to sync. Here are the differences between the three options.
- 2-way: Your Outlook and primary Google calendar are linked at the hip. Any changes done to either calendar will directly show up on both calendars. Any currently existing calendar events will be synced to each calendar as well.
- 1-way Google: Google events get copied to your Outlook calendar. Outlook events will not copy to Google.
- 1-way Microsoft: Outlook events get copied to your Google calendar. Google events will not copy to Outlook.
Don’t forget to set how often you would like your calendars to sync! Click Save to start syncing.
All done! If you chose the 2-way option now all events on either Calendar will sync to each other.
If you feel like the sync is taking too long, you can manually sync your calendars by doing a right-click on the calendar icon in your system tray. The context menu for the sync app should pop up, then you can click Sync to start a manual sync. If you want to stop syncs for the day then just open the same menu, but click Exit.
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