Like everyone these days, I get a lot of emails. A few years ago I stumbled across a feature of Microsoft Outlook which helps prevent me from missing important emails, namely from my Boss or an important customer. If nothing else, it’s a straightforward and easy way to triage your Inbox using Color Codes.
The feature I’m talking is the Outlook Organize. I’m honestly not sure what it’s called, but we’re going with that. ;)
First, let’s Color Code all new emails from the Important Person Red and then Color all new emails sent Only to me Blue. This setup will be handy since emails sent Only to me typically means they are waiting for a response.
1. Open Outlook and click on an email from your Manager (or someone else important)
2. Click Using Colors Tab, and Verify the remaining settings (To or From, Name and Color), click Apply Color when ready
2a. From the same menu above, Click Turn On to color all emails sent Only to Me Blue (or pick your color)
3. Click the X on the far right to Exit the Organize Options
The changes are instantaneous, and the variations using Colors are limitless.
A great tip when I found it, and I hope you enjoy it. Would love to hear any comments. If anyone has any Quick-Tips they use all the time, please let us know here or in our Forum.