A few years ago I stumbled across a feature of Microsoft Outlook which helps prevent me from missing important emails. Here’s how to use this color trick.
Like everyone these days, I get a lot of emails. A few years ago, I stumbled across a feature of Microsoft Outlook which helps prevent me from missing important emails, namely from my boss or an important customer. If nothing else, it’s a straightforward way to triage your Inbox using color codes.
Organize Your Outlook Inbox Using Colors
The feature I’m talking about is the Outlook Organize. I’m honestly not sure what it’s called, but we’re going with that.
First, let’s Color Code all new emails from the Important Person Red and then Color all new emails sent Only to me Blue. This setup will be handy since emails sent only to me typically means waiting for a response.
1. Open Outlook and click on an email from your Manager (or someone else important).
2. Click Using Colors Tab and verify the remaining settings (To or From, Name and Color); click Apply Color when ready.
2a. From the same menu above, click Turn On to color all emails sent “Only to Me” as Blue (or pick your color).
3. Click the X on the far right to exit the Organize Options.
The changes are instantaneous, and the variations using Colors are limitless.
A great tip when I found it, and I hope you enjoy it. I would love to hear any comments. If anyone has any tips, please let us know here or in our forum.