How-To

Gmail Adds Attached Document Previews

Lately, it seems like Google has just been rolling updates off of the press. These updates come as no surprise following the release of Google Wave and a significant amount of feedback coming from the small number of users invited to test it. Earlier today, Google released a minor update that many probably overlooked but turned out very useful. Google Docs now has preview integration of nearly any document sent to Gmail. I have just started using Google Docs, primarily for their web-based PDF reader.

Gmail Adds Attached Document Previews

It made me very excited to see that now I could preview PDFs sent to my e-mail without opening them up in Adobe or Foxit. Is there anything not to like about this update?

After looking at the process, I’ve noticed that there is a catch. At first glance, I had thought that this preview would apply to all attachments, which of course, would be a dream come true. But after enabling the feature and sending a few test emails, it became apparent that something was wrong. Then I reread the fine print: “shows previews… when you receive a link to a Google Doc.” To preview a document, share it to your e-mail using the Google Documents interface. This preview can be done from the Google Docs application using the Share menu.

to preview Google Docs they must be sent from Google Docs share fucntion to a gmail account

As a result, if you want to send your documents to your contacts and allow them to preview them,  first upload your documents to Google Docs.  But wait – your contact will need to have enabled the Google Docs preview feature in labs since this feature is turned off by default. So go into your Gmail Settings, then click the Labs tab, and down on the list, click Enable next to Google Docs previews in mail. When finished, don’t forget to click Save Changes!

google docs previews can be enabled in the Labs settings

Once you’ve gotten into the “groove” of using Google Docs to send your files, this turns into a great feature! As seen below, you no longer need to worry about opening attachments. Instead, now you can preview a document or even go straight to Google Docs and begin reading, editing, or sharing it with even more people.

google docs now preview in gmail

Can’t seem to get it to work? Think that this is too darn groovy to stay still? Please post a comment below, or Join Us in our Free Technical Support community.

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