Scheduling an email in Outlook can be VERY handy for company announcements or reports you need to send at a specific time. Here’s how you do it with Microsoft Outlook 2007.
Delaying or Scheduling the sending/delivery of an email in Outlook can be very handy for those times when you want to draft and send an email but don’t want it delivered until a specific date and time. Many people do this at work for specific announcements which they don’t want to be sent out to everyone until 8 am the next business day. I personally used this Outlook feature earlier today to send an email with an attachment next week since I’ll be away on vacation (It’s a Monday report).
The way it works is you simply write up your email as you would normally but before you send it, you set the Defer Delivery options. Once set you send the email as normal and the email will sit in your Outbox until the date/time triggers at which point it will be sent. Super simple and handy.
Update 5/19/2010 – Outlook 2010 Users – Please see the latest update here: – How-to Delay or Schedule Email Delivery for Outlook 2010
First, let me demonstrate the steps Outlook 2007 steps in this video:
And how the Step-by-Step How-To Delay the Delivery of an Email using Outlook 2007
1. Click New to create a new Email
2. Click Message Options Popout under Message Tab to display Message Options dialog box.
3. Check Box Do not deliver before: and click Calendar and Time Drop Down to select exactly when you want the message delivered/sent. Click Close when finished.
4. Click Send if your email is ready to be sent.
Before sending out a Corporate Merger or product release announcement to a newspaper using the Deliver Delivery steps shown above, I recommend you first test it out.
Prepare an email and send it to yourself or a test account. Take a look in your Outbox and you should see it sitting there waiting to trigger based on the Date and Time you configured in Step 3 above.
Questions? Would love to hear from you!