How to Export Desktop Outlook 2013 Calendar to

At some point you might switch from the desktop version of Outlook 2013 to the online version of Here’s how to export your entire calendar.

Sometime you might switch your Outlook 2013 calendar data from the desktop version to That way you can switch to the cloud version of Outlook and access your calendar data from anywhere. Here’s a look at exporting the Outlook 2013 calendar data and import it to the calendar.

Export Outlook 2013 Calendar Data

First open your desktop version of Outlook and open the Calendar. Then click the File tab and select Save Calendar.

Save Calendar

That will open File Explorer and you can save your calendar as an ICS file to a convenient location. But before you continue, make sure to click More Options since we’re moving the entire calendar.

More Options

Now you can either select specific date ranges or the whole calendar. Keep in mind that exporting the entire calendar will include past events as well.

Whole Calendar

Next go log in to your account and open the Calendar.

Oultook_com Calendar

Then from the top menu bar select Import.


Now browse to the ICS file you saved and from here you have a few options you can choose. You can import it into a new or existing calendar, give it a name and color, and decide how you want to use the reminders – either the ones already in the ICS file or use defaults. Then click Import.

Import to Outlookcom

Wait while the calendar is imported (the amount of time it takes will vary) and it will show the existing reminders you have as busy for the time you’ve selected in the Outlook 2013 calendar.

It’s also worth mentioning that you can display events and reminders from multiple calendars. Maybe you have a personal calendar and one for work. Just click on Options (gear icon) and check the calendar’s you want to include in the view. Calendar

I’ve been a long time traditional desktop Outlook user – old IT habits are sometimes hard to break. I am trying to switch to full time, but currently I don’t think it’s where I need it to be. But hey, it’s free and might be all you need to keep track of your email and calendar events.

For more on Microsoft’s online email service, make sure to check out our article archive.

What’s your take? Do you currently use and what is your opinion on it? Leave a comment below and tell us about it.



  1. Brenda E

    August 11, 2014 at 8:19 am

    I too am a long time traditional Outlook user and am finding it difficult to make the switch to (or other) and to use web tools such as calendars and task lists. However, I might need to work on it a bit because it seems that I need to access my calendar and other tools more and more when I’m not near my PC where I have Outlook installed. I’ve also tried “cloud synching/sharing” like One Drive or Google Drive, but don’t use them often enough to really see the value of the extra time it will take to get more than a basic grasp of their purpose.

  2. Amy

    December 8, 2014 at 10:21 am

    Hi Brian,

    Thanks for the post. I’m trying to understand syncing multiple desktop calendars via If I import a calendar via .ics file will it sync to my Outlook desktop calendar, or do I have to manually update calendars in Syncing is the critical feature for me so I can access and work with multiple desktop calendars via mobile ( app).


  3. Linda

    March 26, 2015 at 4:14 pm

    I can do this import just fine. However, I don’t understand why most appt. and meeting times only area shown a “busy” and not the specific event by name. The name does show up with recurring meeting dates. Any idea how to fix this?

  4. Jay

    January 13, 2016 at 7:45 am

    I’m getting and error when trying to upload a new calendar. Finding the new Outlook a pain.

  5. Linda

    January 14, 2016 at 11:32 am

    Like others, I want to be able to sync my desktop and calendars. I have done the process of uploading an ICS but when I am using a device away from the office and want to schedule an appt. I have to manually insert that into my desktop calendar and reload it to — i.e., can’t truly sync them. Calendars are dynamic. Why Microsoft has not figured out how to give the independent person (i.e., not a large business) a way to do this is beyond me.

  6. Sarah

    September 8, 2016 at 11:22 am

    I’m trying to add my calendar to One Drive. Will the instructions on this site work
    for that application too?

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