Disable Desktop Alerts in Outlook

If you live in Outlook and get hundreds of messages each day, it’s extremely annoying when the desktop alert pops up every time you get a message. Here’s how to turn off the annoyance.


Disable Desktop Alerts Outlook 2010

Launch Outlook 2010 then click Files >> Options.

2010 options

The Outlook Option window comes up. Select Mail then scroll down to Message Arrival and uncheck Display a Desktop Alert. If you’re sick of hearing the alert noise, go ahead and uncheck Play a Sound too.


Disable Desktop Alerts Outlook 2007 & 2003

Launch Outlook 2007 and click Tools >> Options.

2007 options

The options window opens. In the Email section click the Email Options button.


Next, click Advanced Email Options.

2007 advanced

The Advanced Email Options window opens. Uncheck Display a New Mail Desktop Alert and uncheck Play a Sound if you don’t want that either.

2007 email

If you just want to adjust the way the notification displays, click Desktop Alert Settings. Then you can adjust the transparency and how long it displays.


After you make your selections, click ok in all of the open Outlook windows to return to your inbox. No more annoying and distracting email desktop displays. Groovy!



  1. AlexMVP

    January 31, 2012 at 6:42 am

    Thanks groovy. Honestly this drives me crazy during meetings where I’m presenting something on my laptop and an obnoxious email arrives. Very embarrassing.

    Just turned it off.

    • Steve Krause

      February 1, 2012 at 8:28 am

      Agreed. This is probably the first thing I disable when I get a new install of Office.

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