How to Customize the Microsoft Office Quick Access Toolbar

Adding frequently used commands to the Quick Access toolbar in Office 2013 make you more productive. You’re not just limited to basic actions either.

Adding commonly used commands to the Quick Access Toolbar in Office saves you time and increases your productivity. You’re not just limited to the default basic actions like Save, Undo, or Quick Print. Here’s how to really customize it with virtually any commands that are available in Office programs.

Show Quick Access Toolbar Below Ribbon

First off, you can make the Quick Access Toolbar display below the Ribbon. I find this makes it even easier to access my commands when working in a document or spreadsheet.

Much better. Now it’s time to customize it with any available commands in the Office Program.

Customize the Office Quick Access Toolbar

Note: For this part of the article, I’m using Word but the procedure is same for all of the programs in the suite.

Open Word and go to File > Open. Then, click Options.

Customize Word Quick Access Toolbar

On the Word Options dialog box, click Quick Access Toolbar on the left.

Select All Commands from the Choose commands from drop-down list to see the complete list of everything that’s available.

Scroll through the long list, select a command you want to add, and double click on the command (or click Add) to add it to the list on the right. Word adds the new command to the end of the list on the right under Customize Quick Access Toolbar.

Click OK.

In the right panel, you can change the order of the commands on the Quick Access Toolbar by selecting them and clicking the Move Up and Move Down buttons to the right.

After adding the commands you want to the Quick Access Toolbar, you can back up the customized toolbar. Click Import/Export and select Export all customizations. To restore it later on another computer, select Import cusotmization file.

Customize Word Quick Access Toolbar 4

There you go! Add as many or as few commands to the Quick Access Toolbar as you need to help you get your TPS reports done faster for the boss.

This makes it much easier to get to the commands you need, versus searching through a bunch of menu items or ribbon commands. One of the first things I customize in Excel is adding the Calculator to Quick Access.

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