How to Create Letterheads in Word

how to create letterheads in word

If you want to make your documents look more professional, you can add a letterhead. Learn how to create letterheads in Word here.

A letterhead is a simple but effective way to make your documents look more professional. By adding a company logo, your company name, and even contact information, you can apply consistent branding across all of your documents so that people always know who they are dealing with.

A letterhead doesn’t have to be complicated—you can easily make a simple letterhead directly within Word. If you want to make your documents look more professional, then learn how to create letterheads in Word below.

What is a Letterhead?

As the name suggests, a letterhead is the heading at the top of a letter. For businesses, a letterhead is an opportunity to provide useful information on your documents. For instance, letterheads can include the company name and logo, contact address, and other relevant contact information.

A letterhead allows you to apply your branding in the same way across all of your documents. You can save the letterhead as a template and use this template when you create each new document. That way, all of your correspondence will have the exact same letterhead, giving a professional and cohesive look.

How to Create a Letterhead in Word

You can create simple letterheads directly within Word. If you have a company logo, you can add this image to your letterhead. If you don’t have a company logo, you can use a stock image that represents your business instead. How much additional information you wish to add is up to you but remember that you don’t want your letterhead to be too busy.

To create a letterhead in Word:

  1. Open a new Word document.
  2. Click the View menu.
     word view menu
  3. Ensure that Print Layout is selected.
    word print layout
  4. Click the Insert menu.
    word insert menu
  5. Select Header.
    word header
  6. Choose one of the preset options, or select Blank to design your letterhead from scratch.
    word header options
  7. You may only want your letterhead to appear on the first page of your documents. In this case, check the Different First Page checkbox under the Header & Footer menu.
    word different first page
  8. If you chose the Blank preset, you will see [Type Here] highlighted in your header.
    word type here
  9. If it’s not already included in your logo image, type the name of your business.
    word business name
  10. Highlight your text and under the Home menu, use the font tools to change the font type, size, color, style, and more. If you’re using your own logo, choose a font style and color that matches or complements your logo.
    word font tools
  11. Use the alignment tools to position your text where you want it.
    word font alignment
  12. To add an image to your header, click the Insert menu, ensuring that you are still working within your header.
    word insert menu
  13. Select Pictures.
    word pictures
  14. To add your own saved logo image, choose This Device and navigate to the location of your logo image file.
    word this device
  15. If you want to add a stock photo or icon, select Stock Images.
    word stock images
  16. To add an image from online, select Online Pictures.
    word online pictures
  17. Once you have inserted your image, click the Layout Options icon.
    word wrap icon
  18. Select one of the text wrapping options.
    word layout options
  19. Click and drag your image to place it where you want it.
  20. Click and hold one of the handles to resize your image.
    word drag handle
  21. With the image selected, use the Graphics tools under the Graphics Format menu to change the fill color, outline, and effects.
    word graphics tools
  22. Play around with your design until you have a layout you are happy with.
    word logo
  23. You can add additional information such as contact details by clicking Insert > Text Box.
    word text box
  24. Add the text and edit it to match the style of the rest of your letterhead.
    word full header
  25. When you’ve finished designing, click Close Header and Footer under the Header & Footer menu.
    word close header

How to Save a Letterhead as a Template

If you’re happy with the letterhead that you’ve created, you’re going to want to save it. This’ll save you time—you won’t need to recreate your letterhead from scratch every time or reuse and rewrite the same template document.

Instead, you can save your letterhead as a Word template. You can then use the template to create new documents that include your letterhead.

To save your Word letterhead as a template:

  1. Click the File menu.
    word file menu
  2. Select Save As from the left-hand menu.
    word save as
  3. Select a location to save your template.
  4. Give your template a name.
    word name
  5. Click the Document Type drop-down.
    word file type
  6. Select Word Template (*.dotx).
    word template
  7. Click Save.
    word save
  8. Your template is now saved.

How to Create a New Document that Uses Your Saved Letterhead

Once you’ve saved your template, you can use to create new documents that use your letterhead. These documents will be blank but will already have your letterhead design in place.

To create a new document from your letterhead template:

  1. Click the File menu.
    word file menu
  2. Select New from the left-hand menu.
    word new
  3. Click Personal.
    word personal
  4. Select your letterhead template.
    word letterhead
  5. A new blank document will be created, with your letterhead already in place.
    word new document with letterhead
  6. You can edit and save the document as normal.

Creating New Word Documents

Knowing how to create letterheads in Word allows you to give your documents a more professional look and apply a consistent brand across them all. Remember that your letterhead shouldn’t be too distracting—less is definitely more.

There are plenty of other tricks to improve your Word documents. You can learn how to flip a picture in Word if your logo is facing the wrong way. You can learn how to turn off background repagination in Word if large documents are starting to hang. And if you’re not a fan of the Oxford comma, you can turn off Oxford comma checking to help maintain your sanity.

Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *


To Top