How-To

How to Compress Images in Microsoft PowerPoint

If your PowerPoint files are getting too large, it might be wise to compress the size of those images. Here’s how to do it.

Microsoft PowerPoint files can grow very large, depending on the number of images and other media files you use in the presentation. Thankfully, Microsoft makes it possible to compress images in the app in just a few steps. Here’s how to do on both Microsoft PowerPoint for Windows and Mac.

Microsoft PowerPoint for Windows

  1. Double-click on an image in your presentation.
  2. Choose Compress Pictures under the Pictures Format menu.
  3. In the pop-up menu, you can choose from five resolution levels, including high fidelity, HD, Print, Web, E-Mail, or default. The smaller the ppi, the smaller the image.
  4. In the same pop-up, under Compression options, choose Apple only to this picture, if applicable.
  5. Click OK.

PointPoint compress images Winodws

PowerPoint choose resolution Windows

Microsoft PowerPoint for Mac

If you’re using Microsoft PowerPoint for Mac, the steps are nearly the same.

  1. Double-click on an image in your presentation.
  2. Choose Compress Pictures under the Pictures Format menu.
  3. In the pop-up menu, you can choose from five resolution levels from the pull-down menu, including high fidelity, HD, Print, Web, E-Mail, or default. The smaller the PPI (pixels per inch), the smaller the image. This roughly translates to dots per inch (dpi) on a printout.
  4. In the same pop-up, under Compression options, choose either All pictures in this file or Selected pictures only.
  5. Click OK to save your selections.

PowerPoint Mac compress pictures

PowerPoint Mac compress selection

There You Go

Unlike a Microsoft Word document, a PowerPoint presentation is meant to impress your audience through a balanced combination of images, animation, and text. However, if you’re files are getting too large, it might be wise to compress the size of those images. Luckily, Microsoft gives you various options to match how you plan on presenting your work, whether it be through the web, print, or in person.

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