How-To

How to Change the Microsoft Office Default Save Location on Windows 10

Saving documents from the Microsoft 365 suite is a carefree process. As you do, your Word, Excel and PowerPoint files are saved to the default location of your choosing. If you wish to change this location, you can do so by following a few simple steps. Here’s how to change the Microsoft Office default save location on Windows 10

The first time you use one of the apps in the Microsoft 365 suite and go to save a document, you’ll be asked for the default location. Microsoft’s recommendation is to save files to your OneDrive location. That’s fine, and for anyone who wants to save files in one central location (online), it’s a great suggestion. However, you might want to save all of your Microsoft 365 files to your local drive.

Thankfully, you don’t have to change the saved location every time manually. Instead, you can set a new default. Better still, if you make the change in one Microsoft 365 app, the change carries over to every other one.

Changing the Microsoft Office Default Save Location

To change the default location for saved Microsoft 365 files, go into any of the Microsoft 365 apps installed on your PC, then do the following:

  1. Bring up the document you wish to save.
  2. Choose File.
  3. Click Options at the bottom left.
  4. Select Save.
  5. Check the box next to Save to Computer by Default under the Save Documents section.
  6. Add the Default local file location in the box provided. You can choose the Browse button.
  7. Click OK.

Your default save location has been changed for all of your Microsoft 365 files. From now on, when you want to save a file, it will default to your local drive.

Microsoft Office Default Save Location

Change Manual Location

You can still manually change the saved location for individual files. You can do so the first time you’re saving a document or subsequent times, depending on your preferences.

To manually change the save location for a document for the first time:

  1. Bring up the document you wish to save.
  2. Choose File.
  3. Select Save.
  4. Choose the location where you want to save the file.
  5. Click Save.

Microsoft Office Default Save Location

Subsequent saves for this file only will occur in the location mentioned above.

To save an existing file to a new location:

  1. Bring up the document you wish to save.
  2. Choose File.
  3. Select Save As.
  4. Choose the location where you want to save the file.
  5. Click Save.

Microsoft Office Default Save Location

That’s how you change the Microsoft Office default save location on Windows 10. And don’t forget that, starting with Office 2016, there is now the option to autosave documents.

Much to See

There’s a lot you can do with Microsoft 365, which was once called Office 365. Did you know you can view two pages side by side in Microsoft Word? How about inserting bullet points in Microsoft Excel? Have you seen the seven Microsoft Outlook tips that will save you time in the email app?

For home use, the Microsoft 365 suite is currently available in three varieties, including a Family, Personal, and Home & Student plan. The first is priced at $100 per year (or $10/month) and includes Word, Excel, PowerPoint, OneNote, and Outlook for Mac, and is useful for up to six users. The Personal version is for one person and is $70/year or $6.99 per month. The student plan is a one-time purchase of $150 and includes Word, Excel, and PowerPoint.

Business users can select from Basic, Standard, and Premium plans, starting at $5 per user/month.

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