If you’re in charge of a team who’s working on a project…delegate. Using the Assign Tasks feature in Outlook is a great way to assign jobs to others on your team. Here’s how to use the Assign Tasks feature in Outlook 2010.
Note: This feature is available in previous versions of Outlook too.
To assign a task, expand the To Do pane in Outlook. Then below the calendars, type in a task and press Enter. In this example I am having a member of my team research the Facebook IPO in detail.
Next, right click on the task and select Assign Task from the Context Menu.
The Task screen comes up. Now, enter the email address of the contact(s) of the people on your team to assign the task to. Enter the Start and Du date, Status, Priority and percentage that’s complete. Then send it off to the recipients.
Now the other people on your team can add the task to their list, send status reports and manage the task in Outlook to work best for them.
You can use this feature over the web or on a local network in a business. It’s yet another tool that allows people to stay in touch and collaborate on important projects.