How to Add an Extra Time Zone to Outlook 2010, 2013 Calendar

If you use Outlook all day and have contacts in different parts of the country, having multiple time zones in the calendar is critical. Here’s how to add them.

add-new-outlook-timezonesMicrosoft Outlook is one of those apps I keep open all day at work and being that I have employees all around the globe, my day is pretty much dictated by the meetings in my calendar. Although I use multiple clocks on my Windows Taskbar being able to just look at my calendar and see different time zones is critical when attending or scheduling meetings.

I’ve demonstrated adding multiple time zones in the past for Outlook 2007 however the UI changed with Outlook 2010/2013 so here’s a quick refresher.

Open Outlook and Click File > Options.

add-new-outlook-timezones File, Options

Click the Calendar Tab.

add-new-outlook-timezones Click Calendar

Scroll down to the Time Zones section. Here I recommend you first add a Label to your current Time Zone. In my example I added SEA for Seattle.

Now Check the box Show a second time zone, give it a label and choose the additional time zone from the drop-down menu.

add-new-outlook-timezones Add new Time Zone

Click OK to save the new configuration and then jump over to your Calendar to checkout the new Time Zone in action. As you can see, space is limited so it’s better to keep the Labels short so they are easy to read.


Above shows how to add a time zone in Outlook 2010 Calendar, and the process is exactly the same for 2013.

Outlook 2013 Calendar Time Zone




    Thanks. It it possible to add a third time zone. That would be really helpful.

    • PaulT

      Great question…. Hmm…. I’m going to guess that’s not possible unless it’s your primary calendar. I can’t seem to get that to work either.


  2. Charlee

    I can’t figure out how to add a 3rd time zone.

  3. Jamie

    Outlook 2013 – when adding a new Calender entry hit the Timezone button in the ribbon bar to display a timezone dropdown next to date and time for the calendar entry – select the timezone you are working in. You can add entries in any timezone by default.

  4. darshan

    how to add third timezone? Is it even possible?

  5. steve

    took a minute but once i found the tips for latest version of Outlook, the tutorial was perfect!!

  6. Russ michaels

    How do I add a third time zone?

  7. Patricia

    Thanks, that’s a really useful tip!

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