Top Nav

How to Use Microsoft Office Lens Mobile Scanner

If you have a smartphone, you can utilize the built-in camera as a mobile scanner using Microsoft’s Office Lens app. Office Lens works on iOS, Android, and Windows Phone. It’s a free download from all supported platform App Stores. I have been using the Office Lens a lot lately to scan my receipts and personal documents. Let’s take a look.

Scan Documents and More with Office Lens

For the purposes of this article, I am using the iOS version. After launching Office Lens for the first time, you are greeted by a quick tutorial which gives you an overview of the type of things you can do with Office Lens. Files scanned can be used in other Office apps such as OneNote, Word, Excel, and PowerPoint.

The most important part of setting up Office Lens on your smartphone is giving it access to the camera.

IMG_0663 IMG_0664

Office Lens provides four optimized modes for the type of content you are scanning, i.e. business cards, photos, documents, and whiteboard. Swipe left or right to change from document type. To scan a document, place it on a flat surface then position the camera over it. When Office Len recognizes the item, a rectangle will appear around the object. Tap the red button once to capture the image.


After capturing the image, you’ll be provided a couple of options. You can retake the photo or make edits such as cropping.


Depending on the type of content you are scanning, different choices are provided where you can save or export your scanned document. You can save documents for use in OneNote or the iOS Photo Library. A picture or business card, on the other hand, can be saved for to OneDrive, Office apps or converted to PDF.

Related Article:  How to Get Rid of the OneNote 2013 Clipping Tool

Another impressive feature is the ability to harvest contact details from a scanned business card and then add it to your contact lists.

IMG_0669 IMG_0676

The app is not limited to scanning just physical documents and images. From the Settings menu, you can import existing images and view your recent uploads to OneDrive.


Office Lens is perfect for students who want to capture content shared by instructors in class on a whiteboard. It has support for Optical Character Recognition (OCR), which you can use to recognize words, both printed and handwritten. When used with apps such as OneNote, Office Lens makes a handy companion while you’re on the go.

Again, it’s available on all three major mobile platforms. Give Office Lense a try and let us know what you think about it in the comments below.

More Reading:


7 Responses to How to Use Microsoft Office Lens Mobile Scanner

  1. Steve May 17, 2016 at 7:08 am #

    I love Office lens. I use it all the time to take photos of white boards at work. Great app !

  2. Robin May 23, 2016 at 3:48 am #

    Not downloded it yet but don’t understand how you press the red button with your phone over the document etc as surely the red button is on the underside then? or am i missing something?

  3. Paul Molloy September 7, 2016 at 3:08 pm #

    I downloaded it but then when it told me what access it required on my phone I killed it. Why does it need access to my contacts etc? Surely it only needs access to my camera and my file store?

    • Higley Pundit September 15, 2016 at 4:08 am #

      It needs that because it will automatically enter the details from a scanned business card into your Contacts list when you choose that mode and scan the card.

  4. Alex Leopold September 7, 2016 at 9:15 pm #

    Your phone needs to have a rear facing camera. Like most modern phones. Make sense?

  5. Peter September 9, 2016 at 2:12 am #

    Why need Microsoft so many accesses in my phone? I d’nt want it

  6. Kelly September 30, 2016 at 6:12 am #

    I snapped a couple pics in a hurry running out the door, thought I emailed them to myself but now cannot find. Is there anyplace they might still exist? I do not have one note btw.

Leave a Reply