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drop.io – Communicate, Collaborate, Share – All For FREE [groovyReview]

Groovy Reviews, First-Looks, Tutorials, How-To, Help, Tips, and Answers

Update: This service is no longer available. Apparently it was snatched up by Facebook. According to Wikipedia:

“On October 29, 2010, Drop.io announced that the company had been purchased by Facebook and that the service would be shutting down. Sam Lessin, one of the site’s founders, would be moving to Facebook.[3] As of 15 December 2010, the site is no longer active; the blog is also down, as of November 2011.”

About a year ago I did a quick review of the free file sharing and collaboration site drop.io.  Over the past year drop.io has been busy improving the service by leaps and bounds.  With that in mind, I think it’s justified we take another look at them and see what they’ve been up to!

The drop.io Service Basics

One of the original things I loved about drop.io was the overall simplicity of the service.  Visit http://drop.io and after just 2 clicks, your site or “drop” as they refer to them is setup and ready for use.  Each “drop” is assigned a unique URL (which you can customize.. or not) and allows you to upload and share (or not if you want to keep thing private) 100 megs of file space for free.

You can upload any file type however if you upload images, video, MS Office Document or audio, the drop.io, service will automatically transcode the media to allow for easy sharing and playback from your drop.  If 100 megs isn’t enough, you can always upgrade to the paid version which stars at 1GB for $10 a year up to 25GB for $250 a year .

Here’s a nice demo which outlines some of the drop.io basics I’ll talk about below:

Voicemail and Conference Calls

listen to voicemail messages using drop.io

Drop.io offers a free conference system and unique phone number for each individual drop.  The conference system works great, just make sure you have a long distance plan or you know how to use Google Voice.  The other great voice feature is the unique voicemail number for each drop.  Drop.io will convert any voicemail left on it to an mp3 file that can be played from the drop.  While the voicemail quality isn’t the best, it’s not that bad either.  Unlike , drop.io does not yet transcribe voicemails into text, but I’m sure that will be a future update.

To hear an example drop.io voicemail Click here.

Another idea I had with the voicemail feature is using it as an free Audio blog.  Perhaps your on a trip or climbing a mountain (with cell coverage…)? Just call your drop’s voicemail # and leave the updates!

Online Presentation and Chat

Keeping things simple, just click the Start Presentation button along the bottom of your drop to begin a presentation.  Anyone currently viewing the drop will be asked if they want to join the presentation:

Guest being asked to join a presentation on drop.io

You can also invite people to the presentation as well. Just add /presentation to the URL of your drop (IE: drop.io/groovypost.com/presentation). When they join the conference call # will be provided for easy audio hook-up.

drop.io Presentation and Conf. Call Features

Drop.io Web Fax Machine

You can receive a fax directly to your drop page from nearly anyone.  The catch is that anyone sending you a fax will be required to use a custom coversheet designed by drop.io or else it won’t work.  If you sign-up for the paid Premium account you can then easily send faxes by a right-clicking it and selecting Fax.

To view an example of the drop.io coversheet Click here [Google Docs].

Share with your friends via Facebook and other ways

share your drop.io files using a load of different services and sebsites

Using Facebook Connect you can connect your drop files directly without use of lame 3rd party sites.  The share function also supports twitter, RSS, and several other formats.  My favorite has to be the zip file link!

Follow drops geographically

track whats going on around you using drop.io

You can add a drop location add-on to your drop page, this will easily let you see what’s going on around you in the drop.io world.  If you’re looking to make some new online friends, this can be a great way to collaborate with people from your area.

Corporate Users? – http://manager.drop.io/plans

Drop.io has a great story for businesses who want to leverage drop.io in their business.  Some of the paid features include:

  • Central management of drops through management dashboard
  • Custom templates with new styles and permissions you set
  • Branded Pages
  • SSL, Analytics, Flagging Control
  • Bigger drops with no expiration
  • Unlimited real-time user access for the various apps like Conf. Calls and Presentations
  • Activity Report across all drops
  • and more…

That covers the basic features. There really is sooo much more however the best way for you to learn is to probably just create your own drop and play with it!

How To Create A Free drop.io Collaboration Site

1. In your internet browser visit http://drop.io/.  You can enter a custom drop name like I did below or leave the default.  Click Select Files to pick a file you want to upload or Click Create Drop if you just want to add files later.

how to sign up for free online collaboration using drop.io

When creating a new drop, there are additional options available under the Select Files button.  These can be changed at any time from within the settings page using the admin account. For reference, the defaults for each are:

  • Password: None (Optional), anyone can visit the dropio as a guest just by visiting your drop.io/ URL (example: drop.io/groovedexter/
  • Permissions: Guests have full access
  • Expiration: The entire drop will be deleted after 1 year of inactivity (be sure to renew this every 6 months or so)

2. Once the upload finishes, it is a really really good idea to set the admin password.  Type in any password you want, and then your email address incase you forget your password or drop.io URL later on.

how to set drop.io admin password

As soon as you set up your account, if you made the dropio name something easy to guess it is a good idea to assign a guest password to keep out unwelcomed guests.

How To Set Or Change The drop.io Guest password

 

1. Make sure you are logged in as admin, then Click Settings underneath where it says Contact this Drop.

how to acces drop.io settings

2. On the settings page Click Access Control then Click Guest Password. Type in a new password and then Click Save Settings.

how to change drop.io guest password

Have you used drop.io or a similar online collaboration service?  What’s you favorite application or feature of drop.io?  What other online collaboration service / file sharing service do you like?  Drop a note in the comments!

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2 Responses to drop.io – Communicate, Collaborate, Share – All For FREE [groovyReview]

  1. ShockerSH December 10, 2009 at 10:49 pm #

    I'm surprised you didn't mention the drop.io Firefox plugin. Now that's a thing of beauty!

  2. MrGroove December 11, 2009 at 9:58 am #

    I think you just did! 😉

    Yeah the Plugin is great as are MANY MANY of the other featured plugins. Were planning to write seperate articles on several of them because they are so groovy.

    Stay tuned!

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