Top Nav

How-To Add Your Google Calendar To Outlook 2007

Outlook + Google Calendar Logo

With the Side-by-side calendar view support of Outlook 2007, adding my Google Calendar to my Outlook 2007 client at work was a simple yet effective way for me to avoid missing personal appointments.  The process works by configuring Outlook to connect or subscribe to the Google Calendars Private ICAL address.

Update 12/4/2010 – Updated the article here for Outlook 2010.

Before you add your calendar, it’s important to understand 2 things about connecting Outlook to an Internet Calendar (ICAL):

  1. ICAL only allows for READ ONLY access to your Google calendar inside Outlook.  No changes can be made.
  2. There is no authentication on the Private ICAL address so be sure not to share it with anyone unless you want them to see all your Google Calendar Appointments / Events.

Okay, enough small talk.  How do we do it?

How-To Add Google And Other Internet Calendars To  Microsoft Outlook 2007.

Step 1

Finding the ICAL address can be a little tricky.  First open your Google Calendar, Click Settings.  Then once the page loads Click Calendars.

Google Calendar Settings Screenshot

Step 2

Click the calendar you want displayed in Outlook.  Below I selected my groovyDexter Calendar.

Google Calenar Private Address ICAL ScreenShot

Step 3

Scroll down the page and find the Private Address SectionRight-Click the ICAL button and Click Copy Address (or Copy Link Location if using Firefox) to get the secret address.  Copy the URL address you get from the ICAL button using Right-Click Copy

Google Calenar Private Address ICAL ScreenShot

Before you continue, did you copy the ICAL address from the PRIVATE address and not the Calendar Address?  This is important.  Double check now.

Step 4

Open Outlook, Click Tools > Account Settings…

Outlook 2007 Calendar Screenshot - Account Settings

Step 5

In the account settings pop-up Click Internet Calendars.  Next Click New… then Paste the ICAL address into the white box and Click Add.

Outlook 2007 Calendar Screenshot - Add Internet Calendar

Step 6

Assign a name to your Calendar Folder, and an optional description.  Check the box under Update Limit

Note: Update Limit will just keep your Outlook from spamming the calendar server needlessly

Outlook 2007 Calendar Screenshot - Add 2nd Calendar Settings

Step 7

Open your Outlook Calendar and look for the newly Created Google Calendar on the left sidebar.  Check the Box to display it next to your existing Calendar.

Outlook 2007 Calendar Screenshot - Add 2nd Calendar

Viola! Now you can see both your Outlook Calendar and your Google Calendar simultaneously.  Please remember that this process leaves your Google Calendar as “read only” so you won’t be able to mess with it from within Outlook.  If you find it’s not getting updated frequent enough, just press the F9 Key to force an update / pull from your Google Calendar.

The end result should look something like my Calendar below:

Outlook 2007 Side-by-side Calendar Screenshot

Questions, Comments? Drop a comment below, or Join us in our Free Technical Support Community Forum!

, , , , , ,

7 Responses to How-To Add Your Google Calendar To Outlook 2007

  1. TechTalk on WRLR 98.3 FM October 13, 2009 at 8:58 am #

    Note that if you right click on the calendar and choose ‘View in Overlay Mode’ it will put the calendars on top of each other, making it very easy to see appointment conflicts and the like!

    • MrGroove October 14, 2009 at 8:46 am #

      @TechTalk, great tip! Thanks for the feedback and welcome to the site!

      • TechTalk on WRLR 98.3 FM October 14, 2009 at 1:02 pm #

        @MrGroove, Thanks! FYI you guys were selected as a ‘cool site’ of the week by us this last week, so hopefully that will drive a few clicks your way :) Keep the good stuff coming!

        Here’s a permalink to our recent podcast with groovypost as one of the featured cool sites: http://tr.im/BNzJ

  2. Shari September 7, 2011 at 11:06 am #

    ok – after I sync the calenders…. it seems as though the online calender’s time zone changes – everything is one hour off. How do I fix that?

  3. Janet May 15, 2013 at 8:36 am #

    is there anyway to enable to create a calendar appointment? i have heard about google sync but its only for business/school users not ordinary accounts.

    i use my calender on my android phone so it would be very useful to edit within outlook, as i travel.

    help

  4. Tracy March 3, 2014 at 11:24 am #

    Thank you!!!!!

  5. Techservices.us March 10, 2014 at 12:28 pm #

    There used to be a program that Google discontinued Called Google Calendar Sync.(They want you to buy Google Apps for $50/yr) It still works they just don’t list it for download but you can get it from someone who still has the exe. (hint Hint) just send an email address and Santa will send you a little present ;-). It syncs 2 way or 1 way, I use it for my Android and Ipad and for Contacts you can use GOContactSync

Leave a Reply

 

×

Subscribe to our free newsletter and have our tips delivered to your inbox. Free Signup