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Add Additional Time Zone to a Microsoft Outlook 2007 Calendar

Microsoft Outlook 2007Displaying additional time zones in your Outlook 2007 or 2003 calendar is easy.  I personally love the feature and have been using it for years.  It’s perfect if like me, you schedule meetings with or call people around the globe as it takes the guessing game out of “what time is it in….London?”.  Anyway, just follow this simple step by step How To and configure your outlook client in seconds.

Editor Update – Adding an extra time zone to Outlook 2010 is possible however a little different which is why I’ve created a new tutorial for it.

How To Show Additional Time Zone’s in your Microsoft Outlook Calendar

1:  Open Outlook and Click Tools, Options

Microsoft Outlook Add Calendar Time Zone

2.   On the Preferences tab, Click Calendar Options button

Microsoft Outlook Options

3.   Click Time Zone button

Microsoft Outlook Calendar Options

4.   Time Zone Options

  • Check the box Show an additional time zone
  • Type a Label in the Label Box
  • Click the Time zone Down Arrow
  • Select the second time zone
  • Click OK – (Just keep clicking OK until you’re out of the options menu’s)

Note, in my example I used LON for my time zone label however you can use whatever is logical for you.

Microsoft Outlook Calendar Time Zone

All done!  GROOVY!

Before                                                           After

Outlook 2007 Calendar Outlook 2007 Calendar


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16 Responses to Add Additional Time Zone to a Microsoft Outlook 2007 Calendar

  1. 22shocker October 6, 2007 at 1:45 pm #

    Been using outlook for years and never knew you could do this. thanks

  2. pjc March 10, 2008 at 9:08 am #

    I am in Outlook 2007. Today is the first day of daylight savings time since my change. I use the additional time zone feature but today the additional time zone does not show the time change for my ‘other’ time zone.
    Anyone have a fix for this?

  3. MrGroove March 10, 2008 at 11:03 am #

    Welcome to the site Pjc!

    What country do you have configured for the other time zone? Most likely they don’t observe the DST change.

  4. Harry May 21, 2008 at 2:13 pm #

    Under ‘Time Zine Options’, it should say: “Click OK (Just keep click OK until you’re out of the options menu’s)” instead of: “Click OK (Just keep click OK until your out of the options menu’s)”. It’s “you’re”…not “your”. :)

  5. MrGroove May 21, 2008 at 3:31 pm #

    @Harry – Welcome to the site and thanks for the feedback! I really appreciate it when our readers take the time to help improve the quality of the site!

    Thanks again!

    -MrGroove

  6. manish July 23, 2008 at 4:10 am #

    the operation failed. object can not be found in outlook 2007 at the time of calendar sharing

  7. MrGroove July 28, 2008 at 10:00 pm #

    @Manish – What is it your trying to do? Add the timezone or Share your calendar?

  8. shona April 1, 2009 at 5:23 am #

    Is there anyway a THIRD time zone can be added to the Outlook calendar? or is this a unresolvable limitation of the application?
    Thanks,
    Shona

    • Rajeev August 10, 2009 at 10:11 am #

      Has any one has found solution for this?
      Thanks,
      Rajeev

      • MrGroove August 10, 2009 at 10:24 pm #

        @Rajeev,
        It’s a limitation of Outlook. There’s no way to display more than 2 time zones in your calendar Outlook Calendar. Perhaps there’s a 3rd party tool you can find however I’ve done no research on the topic… sorry

        BTW – Unlike the Forums (http://www.groovypost.com/forum/) it’s not easy to always see questions here in the comment system. I recommend if you don’t hear from me here, try the forums. :)

  9. John December 30, 2009 at 2:42 pm #

    I have users in two time zones who create appointments in the same calendar. Every All Day event set by someone in New York appears as a 24 hour event stretched over two days, from 9PM the day before to to 9PM the day off. And, of course, every All Day even set by someone in California appears as a 3AM the day of to 3AM the day after event to people in New York. Is there a solution for this issue? I've tried everything I can think of and the only solution so far is to set the time in Outlook for the California people to east coast time and that's not going to cut it. thanks!

  10. MrGroove December 31, 2009 at 10:53 am #

    Hi John,

    This shouldn't be a problem if everyone is using their correct time zone for the area they are sitting in. What OS and version of Outlook are you running (Windows XP + Office 2007??)

    1 – Ensure their PC's have all the latest time zone patches from Windows Update
    2 – Ensure Microsoft Office is fully patched as well (Along with any available service packs)
    3 – Ensure everyone has Outlook set to their correct time zone and it's set as their default zone.

    Hopefully this will sync everyone and the meeting invites will be accurate in the calendars.

  11. manoj January 21, 2010 at 1:04 am #

    Gr8….very good

    • 1upMushroom January 21, 2010 at 10:56 am #

      that is probably the coolest generated gravatar i’ve ever seen

  12. Fix Outlook March 21, 2010 at 1:21 am #

    This is exactly what I was looking for. Thank you for sharing this great article. I am always looking for informative information like this. You are bookmarked! Have a good day.

  13. Ravi Kiran August 5, 2010 at 9:14 pm #

    I am looking for an option to include additional timezone other than what outlook calendar provides via its settings. Is there a way to tweak the register file to have third or fourth timezone added in outlook?

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