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How To Sort Microsoft Word Lists Alphabetically

Sort Microsoft Word Lists By Alphabet

If you are putting together a list of names in Microsoft Word, usually people will want that list to be in alphabetical order.  Rather than doing the alphabet in your head, you can let Word do it for you.  The process is pretty simple, but if you aren’t an old Word-veteran then it’s likely that you haven’t used it before.  Let’s take a look.

The process is fairly similar no matter what version of Office you are using, but the screenshots below may vary as they were taken using Microsoft Word 2010.

Step 1

This How-To assumes that you’ve already written your list in Microsoft Word.

Select your bulleted or numbered list.

Alphabetize lists word 2010

Step 2

Under the Home ribbon and the Paragraph tab, Click the Sort button.  The sort button looks like the letters AZ with a down arrow next to them.

Sort list by alphabet office 2010

Step 3

The Sort Text dialog should appear.  Under Sort by Select Paragraphs and under Type Select Text.  Then choose whether you want Ascending (A to Z) or Descending (Z to A) sorting.  Once finished Click OK.

sort text and paragraphs by alphabet word 2010

Done!

Now your list should be sorted alphabetically!  That sure was a lot easier than manually moving them around and typing them in order yourself.

alphabetized list word 2010

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12 Responses to How To Sort Microsoft Word Lists Alphabetically

  1. iKlsR October 4, 2010 at 9:15 pm #

    really helpful… thanks alot!

    • Julian Shipp February 9, 2012 at 5:21 am #

      Very helpful tip. I had forgotten, but knew there was a way. Thanks!

  2. groovinJackman October 5, 2010 at 5:33 am #

    Next to numbering and “find and replace,” sort alphabetically is one of the handiest features of Word. As someone who deals with lots of long, long lists, Word’s features saves me from a lot of tedious weeding out of duplicates.

  3. Mark October 6, 2010 at 12:14 am #

    Thank you so much

  4. R Biswas October 27, 2010 at 7:00 am #

    Thank you!!

  5. Stan Bunce December 8, 2011 at 4:13 am #

    Thanks very helpful.Can you do the same in one note?

  6. Raghunath January 20, 2012 at 4:41 am #

    Thanks a lot Man. So simple a solution which many like me are totally oblivious of. Was of great help.

  7. Terrye February 16, 2012 at 9:37 am #

    This is great and it sorted it by first name alphabetically but how do I get it to change and sort the last name alphabetically?

  8. MA Pechet April 2, 2012 at 2:56 pm #

    Very helpful: simple and straightforward – Thanks!

  9. Rocio April 23, 2012 at 11:36 pm #

    Muchas gracias! Thank you so much

  10. Alan May 16, 2012 at 7:29 am #

    In Word 2010, I have a list of email addresses. Followed your instructions (pretty easy!–select all, click a to z button, select paragraph and text, and click okay). Nothing happens! I notice there are degree signs before each email address when reveal codes is activated.
    Alan

  11. disqus_QEf6GbLbdq November 20, 2012 at 2:53 am #

    thanks for the info. i struggled for ages, yet, when i did what you instructed, hey presto!!

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